ILP Roles and Responsibilities

ILP Roles and Responsibilities

The ILP has been designed and conceived based on the input of numerous academic, clinical and research staff. The day-to-day supervision, assessment and running of individual ILPs is a responsibility that is shared by students and project supervisors. This joint responsibility is supported and overseen by an ILP Coordinator and the ILP Committee. It is the responsibility of the ILP Coordinator and the ILP Committee members to ensure that a sufficiently large and diverse pool of projects is offered. Furthermore, in conjunction with the ILP coordinator, the ILP committee is responsible for ensuring that individual projects are consistent with the goals and assessment guidelines for the ILP.

ILP Student

Roles and responsibilities of the ILP student
  1. To attend the ILP induction and teaching sessions and OHS training as required.
  2. To read and understand any relevant ethics application and approvals required for the project. Students may assist in the drafting of ethics applications but it is the supervisor’s responsibility to take the lead role
  3. To actively participate in the drafting of an ILP-work contract. This contract will include a time-line detailing the steps that will facilitate the successful completion of the ILP project. This will be documented, agreed to and signed by the student, supervisor and co-supervisor (original to be retained by the supervisor, an electronic PDF copy must be submitted to eMed by 10am Monday, 26 March 2018; amendments should be accompanied by explanatory notes that are initialled and dated (this need only be retained by the supervisor).
  4. To actively participate in the ILP project for a minimum of 25 hours per week during the ILP. When attending gen-ed courses, students may reduce their ILP hours only by the number of hours of timetabled gen-ed classes.
  5. To complete the record of meeting with the supervisor.
  6. Following each meeting with their supervisor, to send an email to their supervisor (with a copy to be submitted to ILPmeetings@unsw.edu.au summarising topics discussed, decisions made, and tasks for next meeting. (Please do NOT use this email address for anything other than the emails reporting meetings).
  7. To submit a report once per month to ILPtimelines@unsw.edu.au documenting the research progress against the project time line and milestones, with actions taken to address issues identified. (Please do NOT use this email address for anything other than the emails reporting timelines).
  8. To attend and satisfactorily complete ILP coursework modules.
  9. To maintain regular contact with the supervisor, identify and undertake measures aimed at resolving problems as they arise and meet deadlines.
  10. To keep the supervisor informed as to the overall progress in the ILP so that the supervisor can make an informed assessment of the student’s progress in the ILP.
  11. To provide draft and amended versions of the Literature Review for the supervisor to comment upon prior to submission of the final Literature Review.
  12. To provide draft and amended versions of the Final Report for the supervisor to comment upon prior to submission of the Final Report.
  13. To comply with the Occupational Health and Safety (OH&S) regulations relating to the student’s environment and work practices.
  14. To inform the ILP supervisor as soon as practicable of any accident, serious illness, emergency situation or similar circumstance affecting the student’s progress in the ILP.
  15. To notify the ILP supervisor and relevant UNSW administration of any unexpected/extended absence.
  16. To actively participate in the collegial and scholarly activities particular to the student’s environment. Such activities may include: research meetings, journal clubs and school seminars. A record of these activities should be recorded in the emails to supervisors if relevant.
  17. To disclose to the supervisor the timetable for all extra courses outside the MBBS program that are undertaken during ILP program. The timetable should be recorded in the ILP work contract. Any amendment to this requires an initialisation by the supervisor.

ILP Supervisor

Criteria for Primary Supervisor and Co-Supervisor

  1. The primary supervisor and co-supervisor must be a UNSW staff member or have a conjoint appointment with UNSW (no exceptions to this rule).
     
  2. The primary supervisor and co-supervisor must have a Masters degree by research or PhD or medical degree (unless specifically exempted by the Committee).
     
  3. The primary supervisor and co-supervisor should have academic/medical qualifications relevant to the project. 

Additional criteria for the Primary Supervisor

  1. The primary supervisor must have had at least 1 publication in a peer reviewed journal in the previous 3 years.
     
  2. The primary supervisor must have supervised (to completion) at lease one research student (ILP, Honours, Masters or PhD) previously.

Roles and responsibilities of the ILP supervisor

  1. To maintain regular contact with the student in order to provide ongoing support, resolve any problems and meet deadlines.
  2. To ensure that ethics requirements have been complied with and a copy of the ethics approval number is included in the ILP contract prior to commencement of the ILP.
  3. To devise a time-line detailing steps and milestones that will facilitate the successful completion of an ILP project including regular meeting times. This time-line should be documented, agreed to and signed by the supervisor and student; amendments should be accompanied by explanatory notes that are initialled and dated. Students will be expected to provide a monthly report tracking progress against this time line.
  4. Set time lines for review of the literature review and final report drafts, and other assessment tasks
  5. Review and provide feedback to student on assessment tasks
  6. To nominate an independent examiner (and obtain their agreement to this role) for the Final Report.
  7. To provide an assessment of an assigned student’s completed literature review within the stipulated time frame.
  8. To determine if the student has / has-not made satisfactory progress in their projects.
  9. To provide reasonable access to any specific tools, reagents, equipment, databases, software, computing or other such facilities necessary for the successful completion of the project.
  10. To provide, or ensure that the student has reasonable access to the level of training necessary for the successful completion of the project.
  11. To provide a safe research environment for the student that complies with Occupational Health and Safety (OH&S) regulations.
  12. To ensure that the student is informed of the Occupational Health and Safety (OH&S) regulations relating to their environment and work practices.
  13. To notify the ILP coordinator as soon as practicable of any accident, serious illness, emergency situation or similar circumstance affecting any of the students.
  14. To notify the ILP & Hons coordinator of any unexplained extended absence by a student and/or lack of participation or unsatisfactory progress.
  15. To ensure that the student has the opportunity to participate in the collegial and scholarly activities particular to their environment. Such activities may include: research meetings, journal clubs and school seminars.
  16. To mark and provide feedback on the initial report of an ILP student other than their own (initial report will be sent to the supervisor by ILP administration)
  17. To submit a report at the end of ILP commenting on their student’s overall performance, and award a mark out of 100 using the grading criteria
  18. Compliance with deadlines will be taken into account by the ILP Committee when determining eligibility for future supervision of students.

ILP Examiner

Criteria for ILP Examiner

  1. The examiner cannot be the supervisor, co supervisor or someone with a significant involvement with the project in question but can be from the same department.

  2. The examiner should have academic/medical qualifications relevant to the project being examined.

  3. The examiner should have a PhD and/or a medical degree.

  4. There should be no conflicts of interest that would compromise the integrity of the examination process.

  5. Any exceptions to these rules need to be approved by the committee.

Role and responsibility of the ILP Examiner

The examiner will only be required to examine and mark the final report. This process should be completed at arms length from the project supervisor and student.

Key Contacts

ILP & Honours Convenor and Coordinator
Dr Barbara-Ann Adelstein
T +61 (2) 9382 8890
E b.adelstein@unsw.edu.au

ILP & Honours Administrator
Ms Khanh Vo
T +61 (2) 9385 1317
E ILP@unsw.edu.au

Find a Supervisor

ILP & BSc (Med) Honours

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