Overseas

At UNSW we take your wellbeing and safety very seriously. When undertaking Placements or work integrated learning (WIL) locally or overseas we are particularly mindful of additional risks that you might face including the possibility of encountering sexual misconduct. 

Complete the Sexual Misconduct eLearning Module on Moodle using the Student self Enrolment key = WILModules

Become familiar with the course. See these sections on the Home page:

• About MFAC3514 Elective
• Objectives of the Elective Term
• About your placement

Investigate options. See the Opportunities tab for more information

• Tips on finding a placement
• Tips on applying for a placement

eMed - Electives tab

• Students do not gain access to the Electives tab until they are year 5. 

Host documents/forms

• Year 4 students, for host documents to be signed, please email to medelectives@unsw.edu.au. Please include that you are a year 4 student and your zID.
• Year 4 students, can't register their placements until year 5 when they get access to the Electives tab.

Dates students can undertake their placement - see Dates tab 

• Commence after your Biomedical Sciences Viva in Nov of year 5. 
• Complete Elective Placement in time to start TP1 (end of Feb/beginning March of year 6)
• Please note: There is approximately 15 weeks in between the 2 dates and you are required to complete 8 weeks.

Police Check

• See Police Check - Opportunities Tab > scroll down to “Host/Partner Documents” > Police Check
• Evidence of your English language proficiency - follow the hosts guidelines.
• Most hosts will accept that you are studying at UNSW which is taught fully in English.

An official transcript, authenticated by the Dean or Registrar of your medical school

• See the Opportunities Tab > scroll down to “Host/Partner Documents” > Official Transcript

Insurance and Certificates of Currency

See Risks and Insurance Tab > Proof of Indemnity

Try to apply for places at least 12 to 18 months in advance.  Popular placements get filled very quickly.  The earlier you apply, the better you can plan for the Elective.

e.g.  Oxford Elective Programme (more information on Opportunities tab > scroll to the bottom

• Letter of Good Standing - A letter confirming that you are a medical student, your year of study etc. Sometimes a host calls is a Letter of Recommendation. 
  • In January you have received it in case the host of your chosen elective placement as part of the course MFAC3514 Elective, requires a Letter of Good Standing. Universities/GP’s/Clinics may call it a “Letter of Recommendation”.
  • If you didn't receive it or need an updated Letter, please email medelectives@unsw.edu.au
  • You may include this in the application. The Letter of Good Standing can be used for Elective Clerkships between Nov and the start of TP1.

• Host forms - forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au (remember to include your eMed registration number in the subject). The forms may have different names depending on the University or clinic e.g. "Declaration by Dean of University"; "Elective Application Form"
  • Complete them as much as you can
  • Register the placement on eMed first.

• The Basic Life Support Certificate is part of the sign-off for Physical Examination Skills in Phase 2, please contact Teaching Support Team - Medicine BMed.PM@unsw.edu.au for further guidance. If you missed out on the Physical Examination Skills in Phase 2, please ask your Phase 3 home-campus coordinator is there is any upcoming training that you can be allocated to.

• Referee Information and Verifier/home school verification form 

Some hosts ask for a referee or verifier details i.e. they want to verify that you are a student at UNSW. Please enter these details

First name: Erin
Surname: Azzopardi
Job Title: Work Integrated Learning Administrator, Faculty of Medicine & Health
Email: medelectives@unsw.edu.au

Phone: +61 2 9385 8909

• Exchange student from a partner University that has an exchange agreement

Some hosts request "Students must be an exchange student from a partner University that has an exchange agreement with "The Host University" Exchange students should be nominated by their home Institution."

see more info on the Opportunities Tab > Tips on finding a placement  

Once you progress to Phase 3 in Year 5, you will be able to register your intended placement on eMed (navigate to the Opportunities tab).

Very often you will not know who your clinical supervisor will be.  In this case, in the Supervisor Field, enter the name of the coordinator that you had corresponded with regarding the placement, if that is not known, enter TBC.

• Once the supervisor name is confirmed, email medelectives@unsw.edu.au with the eMed reference number (e.g.ABCDEF1) and we will update it for you.

Register as many placements on eMed as you like. 

When you have paid the Application fee for the Clerkships at other University, log the Placement on eMed.

Remember: your placement must be pre-approved before you start your placement. Pre-Approval will begin in T1 of Year 5.

Students will often apply for more placements than they need.  After the faculty grants pre-approval, please either confirm or refuse offers of placements as soon as possible.

If you are taking up a placement away from home, you will need to plan for travel, accommodation, visas, immunisations, etc.

• GP Placements in Australia - See the Opportunities tab and scroll down to the section GP Placements in Australia
• Hospitals within NSW, some hospitals in NSW require that the placement is created on ClinConnect by the faculty and the student is assigned. This will make sure students have access to the hospitals computer systems; receive a hospital ID and allow the hospital to check if students are compliant. See the Opportunities tab and scroll down to the section NSW Hospitals and ClinConnect (NSW Health Government)
• Overseas placements - see the Overseas tab as there is a lengthy process.

Deadline: see the Dates Tab

More information on the home page > scroll down to section "eMed - Registering your placement" > Click on section Elective Term Application Form

Supervisor Report

see Assessments tab.

Supervisors will be expected to comment about your attendance during and the level of commitment towards the placement.  Please ensure that your supervisor completes an assessment at the end of your placement and submit it to Teaching Support BMed.PM@unsw.edu.au 

Deadline: see the Dates Tab

Primary Care/General Practice (GP) in Australia

Placements within Australia at Primary Care/General Practice (GP)

See the Opportunities tab > scroll down to the General Practice (GP) in Australia section.

Students are required to submit the a copy of a completed PIP teaching payment claim form  (sent to you from undergrad-sphcm@unsw.edu.au) at the end of their GP Elective placement (Australia only) to undergrad-sphcm@unsw.edu.au

Deadline: see the Dates Tab

Hospitals in New South Wales

Don't have access to the hospital systems at a NSW hospital?

1. Tell your supervisor.
2. If you accepted the placement through another University, please contact the administration team of that University as they may need to create your placement ClinConnect.
3. If you found the placement yourself or through the UNSW Clinical school, please email medelectives@unsw.edu.au as your placement may need to be created on ClinConnect.

Students will need to submit their reports in eMed.

See the "Assessments" tab

Deadline: see the Dates Tab