Elective Term MFAC3514

Elective Term MFAC3514

Open to UNSW enrolled students

Note: Electives for non-UNSW students and overseas visiting students, please go to the Clerkships webpage
 


About MFAC3514 Elective





News & Updates

  • Scholarships - refer to Opportunities tab below.


Objectives of the Elective Term


About your placement



eMed - Registering your placement

Remember: You need to apply for pre-approval BEFORE you go out on a placement. Failure to do so may result in not being able to use your experience towards your Elective Term MCAF3214. 

Pre-Approval will begin in T1 of Year 5.

See the eMed tab below


Overseas Placements

See the tab Overseas below for more information.

All International passenger arrivals cannot enter a NSW hospital for at least 7 days* after arrival to Australia, as it is a high risk setting.

*number of days are subject to change, please refer to the following for the latest updates

Dates

Important Dates

 

Cohort Year 5 students in 2023 / Year 6 students in 2024
Elective Term Application Form

Deadline: ideally before you start your placement however, by the end of the first week of the placement.

Course enrolment and class-registration See Key Dates for Undergraduate Medicine Programs
Withdraw unattended eMed Elective registrations    

Deadline 1 : 11.59pm, Sunday 1st October 2023

Deadline 2: 11.59pm Sunday, 11 February 2024

"How to withdraw a placement on eMed" (see above section "eMed - Registering your placement")

Student and Supervisor Reports to eMed

Supervisor's Report Deadline approximately beginning of April 2024 (TBC by Teaching Support)

Students Report Deadline end of TP1, 2024  (TBC by Teaching Support)

See Assessment Tab

Email questions about reports to Teaching Support Team to Medicine BMed.PM@unsw.edu.au

 

 

Cohort Year 5 students in 2024 / Year 6 students in 2025
 

All Placements

Elective term dates Commence after your Biomedical Sciences Viva in Nov 2024
Complete Elective Placement in time to start TP1, 2024
Please note: There is approximately 15 weeks in between the 2 dates and you are required to complete 8 weeks.
Questions: Email questions about these dates to Teaching Support Team to Medicine BMed.PM@unsw.edu.au
Register all intended placements in eMed Deadline: 11.59pm Sunday, 29 September 2024, to be guaranteed the placement is reviewed in time for you to complete the next steps. 
If you are finding it difficult meeting the deadline, email medelectives@unsw.edu.au
Deadline to submit the Elective Term Application Form is ideally before you start your placement however, by the end of the first week of the placement.
Remember: You must apply for pre-approval BEFORE you go on a placement. Failure to do so may result in not being able to use your experience towards your Elective Term MCAF3214.
Overseas placements (see Overseas Placements)
Australian placements - register on eMed as soon as possible.
Pre-Approval of placements will begin in T1 of Year 5.
Withdraw unattended eMed Elective registrations Deadline 1: 11.59pm Sunday, 29 September 2024
Deadline 2: 11.59pm Sunday, 11 February 2024
See above section "eMed - Registering your placement" > "How to withdraw a placement on eMed"
Course enrolment and class-registration  See Key Dates for Undergraduate Medicine Programs
See "About MFAC3514 Elective" section above
Elective Term Application Form Deadline: ideally before you start your placement however, by the end of the first week of the placement.
See above "eMed - Registering your placement" > "Elective Term Application Form"
Student and Supervisor Reports Supervisor's Report Deadline: beginning of April 2025 (TBC by Teaching Support)
Students Report Deadline: end of TP1, 2025  (TBC by Teaching Support)
See Assessment Tab
Email questions about reports to Teaching Support Team to Medicine BMed.PM@unsw.edu.au
 

GP Placements in Australia

GP Placements in Australia Deadline: 11.59pm Sunday, 20 October 2024
Submit the "Domestic GP Elective - Practice Information Form"
See Opportunities Tab > GP Placements in Australia
 

NSW Public Hospitals

Home hospital placements Placements in home hospitals must be registered in eMed. (see deadline date above).
See Opportunities Tab > Home Hospital Placements
NSW Public Hospitals Placements in NSW Public Hospitals must be registered in eMed. (see deadline date above).
See Opportunities Tab
 

Overseas Placements

Scholarship: John Hirshman Endowed Travel Award - UGTR1010    
 
Applications Open: July 2024 (TBC)
Applications Close: Aug 2024 (TBC)
See Opportunities Tab > Scholarships, Grants, Loans section > John Hirshman Endowed Travel Award - UGTR1010
*Students must be enrolled in MFAC3514 Elective by Sunday 6 October 2024.
New Colombo Plan (NCP) Mobility Grants Deadline Round 1: 11.59pm Sunday, 4 August 2024
Deadline Round 2: Sunday, 29 September 2024
See Opportunities Tab > Scholarships, Grants, Loans section > New Colombo Plan (NCP) Mobility Grants
Overseas UNSW Travel Risk Assessment Deadline: 11.59pm Sunday, 20 October 2024
See Overseas Tab
Request OS-HELP application form and Addendum to be completed Deadline: 11.59pm Sunday, 20 October 2024
See Opportunities Tab > Scholarships, Grants, Loans section > OS-HELP - Overseas Loan
Request a Centrelink Letter for Overseas Placement Deadline: 11.59pm Sunday, 24 November 2024
See Opportunities Tab > Scholarships, Grants, Loans section > Centrelink Payments (overseas placements)

 

FAQ's

Frequently Asked Questions

Host forms - forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au. The forms can have different names depending on the university or clinic e.g. "Declaration by Dean of University" or "Letter of Recommendation"

 







Risks & Insurance

Proof / Evidence of Student Medical Indemnity and Personal Accident Insurance

Most universities accept the Letter of Good Standing in the initial application stage, then they’ll ask you to get some forms signed which you send to medelectives@unsw.edu.au.

The Letter of Good Standing has a paragraph stating the Indemnity terms.

If you are concerned if the host university will accept it as part of the application, please contact them directly.

Proof of Indemnity

All Year 5 students have been sent the 4 PDF documents, Certificates of Currency, as Proof / Evidence of Student Medical Indemnity and Personal Accident Insurance.

The Certificates of Currency are valid only on the following conditions:

  • Placement is part of the students’ program.
  • Placement for the student has been pre-approved by the start date of the placement.
    • Students are to register the placement on eMed for pre-approval.
    • How to register your placement on eMed: Navigate to MFAC3514 Elective Term website > Scroll down to About your placement > Click on eMed - Registering your placement

 

Exceptions: Some universities/host partners want current proof of indemnity e.g. King's College London, please use the free indemnity from MIPS https://www.mips.com.au/  or purchase your own (you will not be reimbursed by UNSW for purchased indemnity).

 

What UNSW Insurance covers:

Students engaged in the Elective are indemnified should they become legally liable for injury to any person or damage to the property of others arising from their participation in the Elective. The University has Liability in the amount of $20 Million for any one claim in the event of such an occurrence. 

UNSW also provides Personal Accident Insurance if the student is accidently injured whilst participating in any approved and recognised course related activity including clinical placements.

UNSW Insurance DOES NOT cover

  • Personal health insurance. 

Travel Insurance

Medicine students on approved international placements (i.e. WIL Central has approved the Overseas Risk Assessment), are covered under UNSW Travel Insurance.

 

 

For more info regarding Travel Insurance, please go to Insurance (sharepoint.com)  and select Travel Insurance from the menu to ensure you will be covered for all of the personal activities you may wish to do e.g. skiing, car hire, hiking, fishing, cycling, canoeing..

If you require proof of Travel Insurance (e.g. the host/partner requests it or you need it for Visa purposes):

  1. Request the Travel Insurance Certificate via the Insurance (sharepoint.com)  and select Travel Insurance from the menu > select Travel Coverage tile > Follow the directions on the page under the heading Proof of Insurance Certificates.

Students are covered for associated leisure travel for up to 50% of their travel time capped at a maximum of 4 months.

 

Please contact Finance Help Desk on financehelp@unsw.edu.au for any questions related to coverage of Travel Insurance.

Travel insurance usually doesn't cover flights cancelled due to COVID-19 airline staffing issues, please consider purchasing flexible or fully-refundable flights. Read the fine print on your travel insurance.

Important Considerations about Electives Undertaken Overseas

See the Overseas tabs for more information.

The Overseas Risk Assessment Form is found on the - Elective Term MFAC3514 webpage > Overseas Tab > Step 7 (also mentioned in steps 1, 2 and 6).

       *This is a different Risk Assessment to the one on eMed

The safety of UNSW students is of paramount concern to the Faculty. Therefore, the Faculty may not approve some electives.

In general, the University acts on advice issued by The Department of Foreign Affairs and Trade (DFAT). Whilst electives are organised well in advance, it is essential for students to check the DFAT website on a regular basis for travel warnings before leaving Australia. Conditions in some countries are in a volatile state and sometimes even the most serene location can become unstable in a short time. In addition to generic concerns, there are some areas where it may not be safe for women to travel alone.

The faculty will not approve electives in countries which are declared by DFAT as “Do not travel” or “Reconsider your need to travel”.

Information about the following can be found following the links provided.

 

Opportunities

Opportunities

Tips on finding a placement: 

Tips on applying for a placement

Registering a placement on eMed

Host Forms to be signed by UNSW

Host/Partner Documents

NUS (National University of Singapore), YLL School of Medicine

 

GP Placements in Australia

Primary Care/General Practice (GP) in Australia

 

NSW Hospitals and ClinConnect (NSW Health Government)

Background:

  • Only for students undertaking placements in some NSW Hospitals (including home hospitals)
  • ClinConnect is the NSW Health system which allows the hospital to provide you with a hospital ID and access to the hospitals computer systems to see patient notes etc. 
  • Students don't have access to ClinConnect.

To Do

  • Register your placement on eMed (including home hospitals)
  • Placements are created on ClinConnect approximately 6 weeks before your placement starts using the information you entered on eMed.
  • If your start and end dates change, DO NOT register the placement again. Email medelectives@unsw.edu.au with the new dates.
  • Compliance Expiry - check your compliance expiry date is after the end date of the placement in a NSW Hospital.
  • If your supervisor or the Local Health District asks that your placement be entered on ClinConnect immediately, please email  medelectives@unsw.edu.au
  • Please note: When you start your placement in a UNSW associated hospitals. and you don't have access to the hospitals computer systems, please email medelectives@unsw.edu.au

Scholarships, Grants, Loans



 

 




 

Opportunities (Placements)

Australia

Placements in hospitals around in Australia are administered by Universities and are usually called clerkships or visiting student electives.



 

 

Organisations offering elective opportunities

Listed below are some links that students had previously provided us with to share (and there are no formal agreements with UNSW Medicine.

Australia


 

 

Overseas

 



 

 

 

 




 

Assessment

Assessment

Assessments are administrated by the Teaching Support Team - Medicine at BMed.PM@unsw.edu.au

It is the student’s responsibility to ensure that both reports are received by the end of Teaching Period 1 in Year 6 in time for consideration by the Assessment Committee.

Failure to submit the student and supervisor(s) reports will result in a fail result for the elective term and the term will have to be repeated at the end of year 6, thus delaying graduation.

Email questions about reports to Teaching Support Team - Medicine at BMed.PM@unsw.edu.au 

You are required to pass the Elective course but it is not graded.

There are two requirements to pass the Elective course:

1. Supervisor’s Report(s) / Feedback.

Your supervisor for each placement will be expected to provide feedback on the following

  • Attendance
  • Attitude
  • General competence

A template can be found under the Assessment section, on the MFAC3514: Elective Course Guide, in the Phase 3 Moodle.

  • It can be used to give to the host as an example of the form that is required to be completed by the Supervisor/s.
  • Having problems finding it? Email Medicine Teaching support BMed.PM@unsw.edu.au

As supervision arrangements can change within the pre-approved Elective facility, students will have to complete an online form to provide the Medicine Teaching support BMed.PM@unsw.edu.auwith details of their actual supervisors and their official email addresses.  Supervisors will be contacted by Medicine Teaching support to complete a feedback report for students.

 

How to Submit your Supervisor Report

Supervisors  can choose to complete either a hard-copy form and return it to you OR complete the online Supervisors report.

Online Form

  • Students whose supervisors submit a report via the MS Form link will be emailed the report in early February.
  • Teaching Support will send a Moodle Announcement in December with details of an Online Supervisors Report/Electives Supervisors Feedback .
  • If you don't have access to the text box on eMed, contact Medicine Teaching support BMed.PM@unsw.edu.au
  • All questions about the assessments should be emailed to Medicine Teaching support BMed.PM@unsw.edu.au

See Moodle Announcement sent:

  • Monday, December 4, 2023 11:15 AM, subject: Electives Supervisors Feedback for 2024 Year 6 Students
  • Monday, December 18, 2023 4:00 PM, subject: Phase 3 Medicine 2023: MFAC3514 Elective - Supervisor Reports and eMed

 

Hard Copy

  • There will be a bulk process in mid-February to change your pre-approved Elective registration to Approved by Teaching support.
  • If your eMed status is not in "Approved" please contact Medicine Teaching support BMed.PM@unsw.edu.au.
  • Students whose supervisors return a completed hard-copy report should scan it and keep an electronic copy.
  • Submit it on eMed > Electives Tab 
  • Students must withdraw any pre-approved registration that they did/will not attend for Elective. Deadline: See Dates tab
  • Once the status of the registration has been changed to approved, students can upload the electronic copies of their supervisor's report to eMed. If your placement is not in Approved status, please email Medicine Teaching support BMed.PM@unsw.edu.au

Requesting a Copy of your supervisor report 

  • If you want a copy of the supervisor report submitted by your supervisor online, please email Medicine Teaching support BMed.PM@unsw.edu.au

 

2. You are required to write a report on the Elective course.

 

The one report covering all (i.e. max 2) placements. This is to be done via the eMed elective portal for one of the Finalised elective registrations. If there was more than one placement, please submit the report as one submission only. There is no Learning Plan associated with the Elective course.

The Elective report must be submitted to eMed by the end of TP1.  

The report should focus on how the elective has helped in your development in the graduate capabilities. You should describe what you did, how this experience has complemented your experiences at UNSW, what you learnt and how this relates to the graduate capabilities. Please note that the report is not intended to be a travelogue. 

The report will not be graded but will be reviewed by the portfolio examiners at the time of your Phase 3 Portfolio Examination and it may be addressed during your interview.  Failure to submit either the Supervisor Report(s) or your Elective Report will result in a Fail grade which would delay graduation.

Students will need to submit their reports in eMed – There is a text-box in which you can enter your report.  You are only required to submit one report for the entire elective; regardless of the number of placements.

If you don't have access to the text box, contact Medicine Teaching support BMed.PM@unsw.edu.au

All questions about the assessments should be emailed to Medicine Teaching support BMed.PM@unsw.edu.au

Phase 3 Examination

During the Phase 3 Examination, students are expected to write a reflective essay where a maximum of two placements are expected.  

Please note: Students wishing to pass on practical information for the benefit of future students can provide this to MedSoc which maintains a database of possible elective sites.

Checklist

Elective Term Checklist

Use the step-by-step checklist below as a guide to organising and completing your Elective Term.

The Elective Term application process is managed through eMed.



 

Overseas

Overseas Placements

UNSW has approved in-person Learning Abroad programs to recommence to DFAT Level 1 & 2 countries from 1 July 2022.

Important to consider

 

Emergency While Overseas

Contact Global 24 on assistance@global24.com.au or by phone + 61 2 9312 5153, they may be able to provide help in returning to Australia. 

 

eMed

E-Med Electives Tab

eMed - Electives Tab

Remember: You need to register your placement on eMed for pre-approval BEFORE you go out on a placement. Failure to do so may result in not being able to use your experience towards your Elective Term MCAF3214. 

Pre-Approval will begin in T1 of Year 5.



Key Contact

Electives Co-ordinator
Faculty of Medicine & Health
T +61 (2) 9385 8909
E medelectives@unsw.edu.au

Forms

Supervisor's Report Form
The Supervisor's Report Form is to be emailed to supervisors based on registered information.

Further information can be found under the Elective section, in the MFAC3514: Elective Course Guide, in the Phase 3 Moodle.

GP Elective Term
Online Form

These forms are also available in your application form on eMed

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