Elective Term MFAC3514

Elective Term MFAC3514

Open to UNSW enrolled students

Note: Electives for non-UNSW students and overseas visiting students, please go to the Clerkships webpage

About MFAC3514 Elective

News & Updates

  • Scholarships - refer to Opportunities tab below.

  • Changes to the Eligibility Criteria for International Medical Students Applying for Electives at McGill University - Click here for letter 19 Jun 2018

Objectives of the Elective Term

About your placement

  • It is an 8-week course which may be completed as a single 8-week attachment or two 4-week attachments. Therefore, the minimum duration of a placement is 4 weeks.

  • Students must be adequately supervised by a qualified doctor or a qualified researcher if a research placement.
    • an Advanced Trainee is not an appropriate supervisor.

  • Please also refer to the MFAC3514 Elective Course Outline 2022 found on the Phase 3 Moodle and Elective course section on the Phase 3 Guide 2022.
  • Placements can be within Australia or Overseas (*see the Overseas tab for DFAT restrictrions)

eMed - Registering your placement

When to register your placement on eMed

Register your placement when you have paid the application fee to the university or when your application is close to being accepted.

If in doubt, register it on eMed. You can withdraw it if you don't accept it.

If you choose to complete your elective at your home hospital, please register it on eMed.


Overseas Placements

See the tab Overseas below for more information.

All International passenger arrivals cannot enter a NSW hospital for at least 7 days* after arrival to Australia, as it is a high risk setting.

*number of days are subject to change, please refer to the following for the latest updates


Important Dates

Year 6 students in 2023  
Register all intended placements in eMed

Overseas placements (see the information at the top of the page).
Australian placements - register on eMed as soon as possible.

Deadline: 11.59pm, Monday 3rd October 2022, to be guaranteed the placement is reviewed in time.

If you are finding it difficult on meeting the deadline, email medelectives@unsw.edu.au


Deadline to submit the Elective Term Application Form is ideally before you start your placement however, by the end of the first week of the placement.

Elective term dates

Commence after your Biomedical Sciences Viva in Nov 2022.
Complete Elective Placement in time to start TP1, Sunday 05 March 2023.

Please note: There is approximately 15 weeks in between the 2 dates and you are required to complete 8 weeks.

Enrol in MFAC3514 Elective

Deadline: Friday 25 November 2022

see Enrolment above

Withdraw unattended eMed Elective registrations

Deadline: 11.59pm Sunday, 26 February 2023

"How to withdraw a placement on eMed" (see above section "eMed - Registering your placement")

Student and Supervisor Reports to eMed

Supervisor's Report Deadline is uploaded by Medicine Teaching support by noon, Monday 3 Apr 2023.

eMed Status will change to Finalised.

Students Report Deadline end of TP1, 2023.

Upload onto eMed using the "New Report" link

Email questions about reports to Teaching Support Team to Medicine med_students@unsw.edu.au

Year 6 students in 2024  
Elective term dates    

Commence after your Biomedical Sciences Viva in Nov 2023. 
Complete Elective Placement in time to start TP1, 2024.

Please note: There is approximately 15 weeks in between the 2 dates and you are required to complete 8 weeks.

Email questions about these dates to Teaching Support Team to Medicine med_students@unsw.edu.au

Request a Centrelink Letter for Overseas Placement

Deadline 11.59pm Sunday, 26 November 2023

See Opportunities Tab > Scholarships, Grants, Loans section > Centrelink Payments (overseas placements)




Frequently Asked Questions

Host forms - forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au. The forms can have different names depending on the universtiy or clinic e.g. "Declaration by Dean of University" or "Letter of Recommendation"


Risks & Insurance

Evidence of Student Medical Indemnity

Most universities accept the Letter of Good Standing in the initial application stage, then they’ll ask you to get some forms signed which you send to medelectives@unsw.edu.au.

The Letter of Good Standing has a paragraph stating the Indemnity terms.

If you are concerned, if the host university will accept it as part of the application, please contact them directly.

Proof of Indemnity

Proof of Indemnity is provided in the form of Certificates of Currency which are sent directly to the host by the UNSW. They are not sent to the student.

Email the contact name and email address of the person who is requesting them to medelectives@unsw.edu.au

  • NUS Signapore already has the Certificates of Currency, which were sent to them in May 2022.
  • Please note, the certificates expires on 30th October each year. The new certificate will be issued around 1st November each year and we will send the updated certificate at that time to all organisations who have requested them.

What UNSW Insurance covers:

Students engaged in the Elective are indemnified should they become legally liable for injury to any person or damage to the property of others arising from their participation in the Elective. The University has Liability in the amount of $20 Million for any one claim in the event of such an occurrence. 

UNSW also provides personal accident insurance if the student is accidently injured whilst participating in any approved and recognised course related activity including clinical placements.

UNSW Insurance DOES NOT cover

  • Personal health insurance. 

Travel Insurance

Travel insurance and personal health insurance is not covered under UNSW indemnity.

However, Medicine students on approved international placements i.e. WIL (Work In are automatically) are covered under UNSW Travel Insurance.

Approved means:

  • your placement is pre-approved on eMed by the faculty and
  • your Overseas Risk Assessment Form is approved by WIL Central.


The Risk Assessment Form is found on the - Elective Term MFAC3514 webpage > Overseas Tab > Step 7 (also mentioned in steps 1, 2 and 6).

       *This is a different Risk Assessment to the one on eMed


For more info regarding Travel Insurance, please go to Insurance (sharepoint.com)  and select Travel Insurance from the menu.

If you  need proof of Travel Insurance:

  • Reasons why you need proof - the host/partner requests it or you need it for Visa purposes.
  1. Download and complete the Travel Insurance Request Form
  2. Forward the Approval Email from WIL Central and the completed Travel Insurance Request Form to financehelp@unsw.edu.au
    • include your zID and eMed reciept in the email

Students are covered for associated leisure travel for up to 50% of their travel time capped at a maximum of 4 months.


Please contact Finance Help Desk on financehelp@unsw.edu.au for any questions related to coverage of Travel Insurance

s travel insurance usually doesn't cover flights cancelled due to COVID-19 airline staffing issues, please consider purchasing flexible or fully-refundable flights. Read the fine print on your travel insurance.

Important Considerations about Electives Undertaken Overseas

See the Overseas tabs for more information.

The safety of UNSW students is of paramount concern to the Faculty. Therefore, the Faculty may not approve some electives.

In general, the University acts on advice issued by The Department of Foreign Affairs and Trade (DFAT). Whilst electives are organised well in advance, it is essential for students to check the DFAT website on a regular basis for travel warnings before leaving Australia. Conditions in some countries are in a volatile state and sometimes even the most serene location can become unstable in a short time. In addition to generic concerns, there are some areas where it may not be safe for women to travel alone.

The faculty will not approve electives in countries which are declared by DFAT as “Do not travel” or “Reconsider your need to travel”.

Information about the following can be found following the links provided.




Tips on finding a placement: 

Tips on applying for a placement

Registering a placement on eMed

Host Forms to be signed by UNSW

Host/Partner Documents

NUS (National University of Singapore), YLL School of Medicine


GP Placements in Australia

Primary Care/General Practice (GP) in Australia


NSW Hospitals and ClinConnect (NSW Health Government)


  • Only for students undertaking placements in some NSW Hospitals.
  • ClinConnect is the NSW Health system which allows the hospital to provide you with a hospital ID and access to the hospitals computer systems to see patient notes etc. 
  • Students don't have access to ClinConnect.

To Do

  • ClinConnect Compliance Expiry - check your compliance expiry is after the end of the placement in a NSW Hospital.
  • If your supervisor or the Local Health District asks that your placement be entered on ClinConnect, please email Medicine & Health WIL Team mh.wil@unsw.edu.au
  • Please note: When you start your placement in a UNSW associated hospitals. and you don't have access to the hospitals computer systems, please email Medicine & Health WIL Team mh.wil@unsw.edu.au

Scholarships, Grants, Loans


Opportunities (Placements)


Placements in hospitals around in Austalia are administered by Universities and are usually called clerkships or visiting student electives.













It is the student’s responsibility to ensure that both reports are received by the end of Teaching Period 1 in Year 6 in time for consideration by the Assessment Committee.

Failure to submit the student and supervisor(s) reports will result in a fail result for the elective term and the term will have to be repeated at the end of year 6, thus delaying graduation.

Email questions about reports to Teaching Support Team - Medicine at med_students@unsw.edu.au  


You are required to pass the Elective course but it is not graded.

There are two requirements to pass the Elective course:

1. Supervisor’s Report(s).

Your supervisor will be expected to provide feedback on the following

  • Attendance
  • Attitude
  • General competence

A template can be found under the Assessment section, on the MFAC3514: Elective Course Guide 2022,in the Phase 3 Moodle.

As supervision arrangements can change within the pre-approved Elective facility, students will have to complete a form to provide the faculty with details of their actual supervisors and their official email addresses.   Supervisors will be contacted to complete a feedback report for students.


See the email from "MED BMedMD Students", sent on Monday, 21 November 2022 at 12:45 PM with the subject "2023 Year 6 Broadcast: Elective Supervisor Reports - Register your supervisor's details".



2. You are required to write a report on the Elective course.

The one report needs to be a between 1,000 and 2,200 words covering all placements. This is to be done via the eMed elective portal for one of the Finalised elective registrations. If there was more than one placement, please submit the report as one submission only. There is no Learning Plan associated with the Elective course.

The Elective report must be submitted to eMed by the end of TP1.  

The report should focus on how the elective has helped in your development in the graduate capabilities. You should describe what you did, how this experience has complemented your experiences at UNSW, what you learnt and how this relates to the graduate capabilities. Please note that the report is not intended to be a travelogue. 

The report will not be graded but will be reviewed by the portfolio examiners at the time of your Phase 3 Portfolio Examination and it may be addressed during your interview.  Failure to submit either the Supervisor Report(s) or your Elective Report will result in a Fail grade which would delay graduation.


All questions about the assessments should be emailed to Medicine Teaching support med_students@unsw.edu.au


Students wishing to pass on practical information for the benefit of future students can provide this to MedSoc which maintains a database of possible elective sites.


Elective Term Checklist

Use the step-by-step checklist below as a guide to organising and completing your Elective Term.

The Elective Term application process is managed through eMed.



Overseas Placements – Now Open!

We are excited to announce that the MFAC3514 Elective Term – Overseas Placements to recommence from 1 July 2022. UNSW has recently approved in-person Learning Abroad programs to recommence to DFAT Level 1 & 2 countries from 1 July 2022.

Students may apply more than 1 overseas placement. However, as a Plan B, students must apply for at least 1 domestic placement.

Important to consider


Emergency While Overseas

Contact Global 24 on assistance@global24.com.au or by phone + 61 2 9312 5153, they may be able to provide help in returning to Australia. 


Key Contact

Electives Co-ordinator
Faculty of Medicine & Health
T +61 (2) 9385 8909
E medelectives@unsw.edu.au


Supervisor's Report Form
To be emailed to supervisors based on registered information.

A template can be found under the Assessment section, on the MFAC3514: Elective Course Guide 2022,in the Phase 3 Moodle.

GP Elective Term
Online Form

These forms are also available in your application form on eMed

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