NSW Health Requirements

NSW Health Requirements

Requirements

Requirements for NSW Health Compliance

NSW Health requires that all medical students placed in any of its facilities are fully compliant with its requirements.  This applies to students undertaking clinical placements or who require access in any capacity to its facilities which includes all the teaching hospitals used by UNSW Medicine. Students need to always comply with patient Health Record and Information Privacy. A copy of the UNSW guidelines can be found here.

UNSW Medicine is required to enter information about all medical students into ClinConnect which is a NSW Health database for managing all clinical training placements in public hospitals in NSW. Information reported to ClinConnect includes student name, student number, gender and year of birth.

Prior to your first clinical training session in Year 1, you will need to provide certain documentation to be confirmed as fully compliant. This will be checked by staff from NSW Health on campus.  If you are not fully compliant, you will be instructed in what you need to do before you can commence your clinical training.  UNSW Medicine cannot overrule the decision of the health staff and your clinical training will be delayed until you have completed all requirements.

National Police Certificate

In addition to providing the necessary documentation relating to immunisations, NSW Health requires all medical students to undergo a criminal record check and obtain a National Police Certificate (NPC) from their state or territory police service.  

International students may apply for a NPC before arrival in Australia through the Australian Federal Police. In addition to obtaining a NPC, international students are also required to obtain a Police Certificate (with English translation) from their home country and any country that they have resided in.

You must retain the NPC for the duration of enrolment in Medicine as you may be required to present it whenever attending a clinical placement in a NSW Health facility.  From 14 January 2019, Australian National Police checks are valid for 5 years from the date of issue. Students whose police check will expire shortly, must purchase a new police check. The expiry date of police check already recorded in ClinConnect will not be extended (prior to 14 January 2019, Australian National Police checks were valid for 3 years).

Students must note that clinical placement in the NSW Health system is a substantial and essential element in the UNSW Medicine program. Students who fail to satisfy the requirements of NSW Health at any point during their enrolment in the Medicine program may be excluded from undertaking a clinical placement.  This will delay progress in the program and may ultimately lead to exclusion from the program. Depending upon the circumstances at the time, students may be eligible to transfer to another program of the University.

 This means that all students studying Medicine at UNSW must be compliant throughout the duration of their studies.

Clinical placement in the NSW Health system is a substantial and essential element in the UNSW Medicine program. Students who fail to satisfy the requirements of NSW Health at any point during their enrolment in the Medicine program may be excluded from undertaking a clinical placement. This will delay progress in the program and may ultimately lead to exclusion from the program.
Students are responsible to make every effort to obtain the required documents and vaccinations needed to meet compliance requirements and to attend compliance checks for verification.

Students can become compliant by attending one of our NSW Health Compliance Checking Days and presenting certain documentation. NSW Health then enters this information on a system called ClinConnect. Please read on for details.

> Please refer to the Documentation, Checking Days and FAQs tabs for further information.

If you have any questions about NSW Health Compliance, please refer to the FAQ section before contacting us.

 

Documentation

Compliance documentation

Where possible, students are advised to prepare the documentation needed for NSW Health compliance several months before the start of their studies.

For more information, students are encouraged to watch the information videos available on the HETI website (Introduction to Clinical Placement Requirements, Immunisation Requirements, Overseas Students).

Download Compliance Document Checklist

All students will need to present the following documentation:







 

 

Checking Days

NSW Health Compliance Checking Day

Throughout the year, UNSW Medicine organises NSW Health Compliance Checking Days which take place on UNSW Kensington Campus. Students attend these Checking Days to have their documents verified by NSW Health staff.
 

NSW Health Compliance Checking Days at UNSW Medicine

  • Friday 18 January 2019
  • Friday 22 February 2019
  • Friday 22 March 2019
  • Friday 12 April 2019
  • Friday 23 August 2019 (10am-2pm, Wallace Wurth Building, Rooms G14/15 on ground floor)
  • Friday 11 October 2019

Time and venue: please contact us for details
 

Follow-up assessments

All students must attend one of the above mentioned NSW Health Compliance Checking Days at UNSW Medicine for their first/initial assessment. Students who are required to provide NSW Health with further/additional documents, can do so by:

  • attending another NSW Health Compliance Checking day at UNSW Medicine
  • attending a hospital checking session (you can download the calendar with all 2019 dates and locations here)
  • e-mailing documentation directly to NSW Health (you can find instructions on how to e-mail your documents here)

 

Information for first year students

All 1st year students must attend the February NSW Compliance Checking Day and have their documents verified.

NSW Health staff will be able to give students one of the following verification statuses:

  • Verified
    The student presented all necessary documentation and is fully compliant.
  • Temporarily verified
    The student presented most documentation and has received a 6-month temporary verification. The student must provide further documentation before the temporary verification expires.
  •  Not verified
    The student did not present sufficient documentation for verification.

Where students are not verified or only temporarily verified, NSW Health staff will advise the student on what is needed to reach full verification.

 

Please note that UNSW Medicine cannot overrule the decision of NSW Health staff and your clinical training will be delayed until you have been verified.

 

FAQs

Frequently Asked Questions

Before contacting us, please have a look at these frequently asked questions. You may also find answers in the NSW Health FAQ section.








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