Be proactive – Elective/clerkship places fill up early.  The earliest starting date will be two weeks after the end of Year 5 and the elective should be completed before the commencement of the Year 6 lecture week.

Students may engage in one of the following areas:

• Any school or department within UNSW Medicine.
• In a hospital or medical institution in Australia or overseas.
• With a medical practitioner in Australia or overseas.

As with all Phase 3 courses, the elective term is eight-weeks long.  Students may undertake one eight-week placement or two four-week placements.

If you are doing two placements, please note that the minimum duration for any half-block is four weeks.

Yes.

Applying to a UNSW Teaching Hospital
Before applying to any UNSW teaching hospital for an elective place, please notify the Clinical Teaching Unit in that hospital.

Rural Placement with the UNSW Rural Clinical School
If you intend to do a rural placement, it is essential that you contact the campuses directly to liaise a placement.

Before travelling to any destination it is important to consider the risks associated with the destination, planned activities and any medical requirements or concerns you may have.

Culture, language, conditions, etc vary across the world.  By conducting a risk assessment, you are preparing yourself ahead of your travels.

It is especially important to request an appropriate person to act as supervisor, as the submission of a supervisor’s report to the Medicine Education & Student Office is required.

Some students will consider electives in countries in which English is not the first language. This needs to be considered in terms of the level of academic supervision of the proposed elective, as well as whether the lack of understanding of the local language compromises student safety in the health environment.

The elective is a learning experience and the student will need to demonstrate that the level of supervision available will enable the objectives of the elective to be achieved. In some cases lack of supervision also has implications for health risk to the student.

Make sure your student ID is included on all reports and documents submitted by your supervisor or yourself.

Unforeseen circumstances do occur.  If such circumstances pose a risk to you while you are on placement, the faculty would like to be able to contact you so that appropriate measures may be taken to ensure that you remain safe.

Students sometimes wonder why it is that the fee for the Elective Term is the same as for each other term in Year 5 and Year 6. This is the situation for both local and international students. The reason for the fee being the same is that it is necessary for the units of credit for each course to accurately reflect the amount of work that is undertaken in that course. This is necessary so that the Academic Record is a true and accurate refection of the work that has been undertaken by the student. In Year 6, there are five courses of equal length (8 weeks) so therefore they have the same number of units of credit (10).

The cost to the Faculty for supporting the Year 6 Elective is significantly less than each of the other four courses in Year 6. Fees are levied on the basis of units of credit and so it has the appearance that students (both international and local) are being overcharged for the Elective. However, this is taken into account when the fees for the whole program are set and if the fee for the Elective term was reduced, there would be a commensurate increase in the fees (and units of credit) for the other courses in Year 6.

If an existing agreement is not in place, then it is not likely that an agreement will be signed in time for you to attend the placement.  It is recommended that you apply for a placement that does not require a formal agreement with UNSW.

If the host/partner asks for an agreement to be signed, please forward the email to medelectives@unsw.edu.au

See Opportunities tab > Tips on finding a placement >  scroll down to the bullet point "Exchange student from a partner university that has an exchange agreement"

• Start looking at applying for placement at the start of year 4 e.g. Cambridge University Elective opens applications in April/May for placements occurring the following year. 
  • Year 4 students can email the host forms directly to medelectives@unsw.edu.au to be signed as they won't get access to the Electives tab on eMed until Year 5.

• Speak with senior students about their experience.

• MedSoc maintains a database of possible elective sites. 

• Consult with clinical supervisors who may be able to recommend enriching placements.

• The World Directory of Medical Schools
  • A website that provides a comprehensive compilation of information of Medical schools worldwide. however they may not offer an Electives placement for students not enrolled in their university.
  • https://www.wdoms.org/

 

• Letter of Good Standing and Letter of Recommendation - You may choose to include in your applications. 
  • Emailed to your UNSW student email address
  • Year 4 students will receive it in June.
  • Year 5 students will receive it in January.
  • If you didn't receive it or need an updated letter, please email medelectives@unsw.edu.au

• Official Transcript - see the section Host/Partner Documents below.

• Exchange agreement

Some hosts request "Students must be an exchange student from a partner university that has an exchange agreement with "The Host University" Exchange students should be nominated by their home Institution.". 

The only university with a formal Exchange Agreement is NUS - National University of Singapore (scroll down to NUS section).

Usually the exchange agreements are for students doing an Exchange Program and the MFAC3514 Electives are administered separately. Therefore, Exchange Agreements are usually not relevant for MFAC3514 Elective Term.

Learning Abroad & Exchange CANNOT help you find a placement for MFAC3514 Elective Term

Next steps

1. Search for the relevant university in the list of Exchange Partners. Does it appear in the list?
   • Yes - go to step 2
   • No - Find another placement
2. Check if Medicine is in the list "Relevant to UNSW Faculty/Discipline". Does it appear in the list?
   • Yes - email medelectives@unsw.edu.au with the details.
   • No - Find another placement

UNSW Teaching Hospitals

• If you need help sourcing an elective placement with one of our teaching hospitals or disciplines in Sydney, please see contacts below, they may be able to put you in touch with supervisors in UNSW associated hospitals.

Please note: When you start your placement in a UNSW associated hospitals and you don't have access to the eMR hospitals computer systems, please email Medicine & Health WIL Team medelectives@unsw.edu.au as your placement must be created on a NSW Health system in order to get a hospital ID and access to the hospitals computer systems. Include the following details in your email:

• Ask to check if your placement is on ClinConnect and eMR access has been created.
• Your student ID: 
• Hospital: 
• Start date: 
• End date: 
• eMed reciept (if you remember it):  
• ClinConnect Placement ID: (if you know it):

UNSW Clinical Schools (Metro)

• Sub-disciplines

Sub-disciplines	Contact - Clinical Teaching Support Officer
General Practice (in Sydney)	Ariel Yuen ug.primcare@unsw.edu.au
Obstetrics & Gynaecology (O&G) Hospitals offering: The Royal Hospital for Women St George Hospital Sutherland Hospital Liverpool Hospital Bankstown Hospital	Justine Perry + 61 2 9382 6755 ug.o&g@unsw.edu.au
Paediatrics Hospitals offering: Liverpool Hospital St George Hospital Sutherland Hospital Sydney Children’s Hospital	Leanne McQuiston ug.paeds@unsw.edu.au
Psychiatry Hospitals offering: Prince of Wales Hospital St Vincent’s Hospital	Melissa Jones ug.psych@unsw.edu.au

• All other disciplines

Hospital	Contact - Clinical Teaching Support Officer
Bankstown Hospital	Shalini Saverimuttu s.saverimuttu@unsw.edu.au
Liverpool Hospital	Shalini Saverimuttu s.saverimuttu@unsw.edu.au
Prince of Wales Hospital	Sophia Espinosa +61 2 9382 2645 Powctu@unsw.edu.au
Royal Hospital for Women	See Obstetrics & Gynaecology (O&G) sub-discipline above
St George Hospital	Rachel Nordien +61 2 9113 2709 stgtu@unsw.edu.au
St Vincent’s Hospital	Kate Steele +61 2 8382 2023 stvcs@unsw.edu.au
Sutherland Hospital	Melinda Camporeale / Nicky Bennie +61 2 9540 7597 +61 2 9540 7946 tshtu@unsw.edu.au
Sydney Children’s Hospital	See Paediatrics sub-discipline above

 

UNSW Clinical Schools (Rural) 

 

Albury Wodonga Health Campus	Diana Potocnik Administrative Officer, Rural Campus Coordinator     d.potocnik@unsw.edu.au
Bloomfield Hospital, Orange	Rural Support  rcc.ruralsupport@unsw.edu.au
Broken Hill Hospital	Rural Support  rcc.ruralsupport@unsw.edu.au
Coffs Harbour Health Campus	Courtney Kibble Administrative Officer, Rural Campus Coordinator c.kibble@unsw.edu.au
Grafton Base Hospital	Rural Support  rcc.ruralsupport@unsw.edu.au
Griffith Base Hospital	Cathy Pianca Administrative Officer, Rural Campus Coordinator c.pianca@unsw.edu.au
Kempsey District Hospital	Rural Support  rcc.ruralsupport@unsw.edu.au
Mercy Hospital, Albury	Diana Potocnik Administrative Officer, Rural Campus Coordinator d.potocnik@unsw.edu.au
Port Macquarie Base Hospital	ulianne Weatherley Administrative Officer, Rural Campus Coordinator j.weatherley@unsw.edu.au
Wagga Wagga Base Hospital	Leanne Tucker  Administrative Officer, Rural Campus Coordinator leanne.tucker@unsw.edu.au

 

• Help with your CV,/Resume, Cover Letter, Interviews etc
  • see the Job Application Resources on the UNSW Employability

 

• "must contact the equivalent admin office of home institution first" means you are to register it on eMed, if they ask for proof, include the eMed registration number. Remember to check the Smartraveller Destinations page and that the country is either Level 1 or Level 2.

 

Placements must be pre-approved on eMed before you can attend the placement. Register a placement on eMed when you are close to being offered it or you have paid an application fee for Elective programs through universities. 

• Registering universities on eMed while waiting on the placement details
  • Name of Hospital (if applicable) = Name of University e.g. NUS, YLL School of Medicine, Seoul National University
  • Address = Address of the university
  • Supervisor Name and Supervisor Position fields = Name of the program e.g. Visiting Student Elective Program

See the front page  section: "eMed - Registering your placement"

• When to register your placement on eMed
• How to register your placement on eMed
• Elective Term Application Form

Host forms are any forms that the host/partner ask to be signed by UNSW. The forms may have different names depending on the university or clinic e.g. "Declaration by Dean of University"; "Application Form"; "Home School Verification Form";

"University Of Oxford Elective Application Form" is the exception to the rule. See  Oxford Elective Programme below

Please note: Year 4 students can email the host forms directly to medelectives@unsw.edu.au to be signed as they won't get access to the Electives tab on eMed until Year 5.

1. Register the placement on eMed first. Host forms will not be signed if not registered on eMed.
2. Complete them as much as you can, including a photo if requested.
3. Forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au (remember to include your eMed registration code e.g. ABCDEFG).
   • Include any supporting documents e.g.
     • passed Step 1 of the US Medical Licensing Examination (USMLE)
     • If a photo is requested by the host, include a scanned copy of your student ID. Most mobile phones will scan to PDF.
     • Police checks
     • If English is your first language

Police Checks

Click here if you need an up to date or access your current Criminal Record Check. 

---

Contacting your relevant UNSW office before applying to the host organisation/institution

Some hosts will ask you to contact your relevant UNSW office before applying to the host organisation/institution.

This means registering the placement on eMed.

READ THIS FIRST: How to register your placement on eMed: Navigate to MFAC3514 Elective Term website > Scroll down to About your placement > Click on eMed - Registering your placement

• If you are successful in getting a placement, please email the Hospital and supervisor details to medelectives@unsw.edu.au (remember to include your eMed code e.g. ABCDEFG).
• If you are unsuccessful in being accepted, please withdraw it on eMed.

If it's an overseas host/institution, follow the steps on the Overseas tab.

---

Letter confirming enrolment details:

You can request a Letter confirming enrolment details here. This letter is used to confirm your enrolment at UNSW.

---

Referee Name / Verifier/home school verification form 

Some hosts ask for a verifier details or a referee i.e. they want to verify that you are a student at UNSW. Please enter these details:

First name: Erin
Surname: Azzopardi
Job Title: Work Integrated Learning Administrator, Faculty of Medicine & Health
Email: medelectives@unsw.edu.au

Phone: +61 2 9385 8909

---

Letter of Recommendation

Letter of Good Standing and Letter of Recommendation - You may choose to include in your applications. 

• Emailed to your UNSW student email address (including the Letter of Good Standing and Certificates of Currency (for proof of insurance)
• Year 4 students will receive it in June.
• Year 5 students will receive it in January.
• If you didn't receive it or need an updated letter, please email medelectives@unsw.edu.au

 

---

This is a true likeness letter

Some hosts/partners request a letter stating this is a true likeness with a photo.

1. Scan both sides of your UNSW Student card 
   • Most phones have the ability to scan documents
2. Email the scanned pictures to medelectives@unsw.edu.au
   • If required, also include the photo you are sending with your application to the host/partner
3. In the email body include your
   • Full Name and preferred name. 
   • student ID
   • eMed reference number e.g. ABCDEFG
   • If required, the details of the partner/host we are to send it to 

---

Letter certifying the completion of infection control training in the use of PPE, which includes mask fitting, gowning, gloving and hand washing techniques.

A PDF letter will be emailed to all student UNSW email addresses at the beginning of year 5, if they have completed the NSW Health Modules as part of your compliance.

If you haven't received it or require an updated one, please email medelectives@unsw.edu.au.

Remember to register the placement on eMed.

READ THIS FIRST: How to register your placement on eMed: Navigate to MFAC3514 Elective Term website > Scroll down to About your placement > Click on eMed - Registering your placement

Certificates

If the host requests certificates:

• Certificates or Proof of Infection Prevention and Control, Personal Protective Equipment (PPE) etc
  • The certificates downloaded when students completed the HETI My Health Learning Modules
    • https://myhealthlearning.citc.health.nsw.gov.au
    • Students can access their certificates when they have access to My Health Learning, from 13 days before each of your placements.
  • Your home hospital/clinical school might be able to provide the certificate

 

• Certificates or Proof of Mask Fitting
  • The certificates downloaded when students completed the HETI My Health Learning Modules
    • https://myhealthlearning.citc.health.nsw.gov.au
    • Students can access their certificates when they have access to My Health Learning, from 13 days before each of your placements.
  • Provide the quiz results on the Personal Protective Equipment quiz from Moodle
  • Your home hospital/clinical school might be able to provide the certificate

Sometimes hosts/industry partners will ask for documents which may include:

Basic Life Support Certificate

• The Basic Life Support Certificate is part of the sign-off for Physical Examination Skills in Phase 2, please contact Teaching Support Team - Medicine BMed.PM@unsw.edu.au for further guidance. If you missed out on the Physical Examination Skills in Phase 2, please ask your Phase 3 home-campus coordinator is there is any upcoming training that you can be allocated to.

(PPE) Personal Protective Equipment Certificate/Proof

• See the Phase 3 Guide

 

Official Transcript

Order from here - https://www.student.unsw.edu.au/transcript

A stamp cannot be put on an Academic Statement. Students must order an Academic Transcript if requested by the host/partner.

If you notice any anomalies, please contact The Nucleus: Student Hub.

 

Referee / Reference / University Contact

Enter these details in the application form:

Erin Azzopardi
medelectives@unsw.edu.au
Ph:+61 2 9385 8909

Mailing address: High St, Kensington, Sydney, NSW 2052, Australia

 

Follow the Overseas Placements process on the Overseas tab.

IMPORTANT:  Visa's are the responsibility of the student, NUS Singapore can give you guidance.

After you have applied to NUS and your application has been accepted by them, they will ask you for further documentation.

• Please either send the documentation or email a request to medelectives@unsw.edu.au and we will send you all the documents NUS usually requests.

  • Include the following in the email so we can add it to the forms/letter:

    • eMed receipt (e.g. ABC1DEF)
    • Your Name as it appears on your passport   
    • Your passport number 
    • Your Type of mask and size (if available):
    • Your UNSW student ID: 

 

• Proof of indemnity is provided in the form of Certificates of Currency, NUS Singapore already has the Certificates of Currency.
  • see the Risks & Insurance tab > Proof of Indemnity section

 

• The Basic Life Support Certificate is part of the sign-off for Physical Examination Skills in Phase 2, please contact Teaching Support Team - Medicine BMed.PM@unsw.edu.au for further guidance. If you missed out on the Physical Examination Skills in Phase 2, please ask your Phase 3 home-campus coordinator is there is any upcoming training that you can be allocated to.

 

• If you are asked for the following NUS the letters, which are downloaded from the NUS portal, complete them as much as you can and email them to medelectives@unsw.edu.au:
  • Overseas-Electives-Letter-of-Good-Standing_2021-10
  • Overseas-Electives-Infection-Cg-Certification-Letter_2021-10

 

• Travel Insurance and Health Insurance see the Risks & Insurance tab > Travel Insurance section

Students can attend any Primary Care/General Practice (GP) in Australia, there are no restrictions.

If you need help sourcing an elective placement with a GP Placement in Australia, please contact the General Practice (in Australia) Clinical Teaching Support Officer ug.primcare@unsw.edu.au.

Before the placement:

• Only complete the Domestic GP Elective - Practice Information Form if you are undertaking an Elective in a General Practice. 
  • TIP: Save a copy of your answers in case you need to refer to them.
• This form must be completed BEFORE you commence your GP elective placement as the Faculty must email paperwork to the practice.
• ug.primcare@unsw.edu.au will include you in a confirmation email with the next steps and forms.

Deadline to submit the "Domestic GP Elective - Practice Information Form": see the Dates Tab

During the placement

• Students are required to complete a daily log to be completed and signed by your supervisor daily.

After the placement

• Students are required to submit the a copy of a completed PIP teaching payment claim form  (sent to you from ug.primcare@unsw.edu.au) at the end of their GP Elective placement (Australia only) to ug.primcare@unsw.edu.au

Deadline to email the "OS-HELP Form": see the Dates Tab

OS-HELP - OS-HELP is a loan available to eligible students enrolled in a Commonwealth Supported Place who want to undertake some of their study overseas.

Questions about the OS-HELP - Overseas Loan? please contact the Nucleus: Student Hub on (02) 8936 7005 or the Student Financials office at fees@unsw.edu.au.

1. Refer to the OS-HELP webpage for all information, download the forms:

   • OS-HELP Form 

   • Addendum to OS-HELP Application

2. Register the placement on eMed (see section eMed - Registering your placement on the home page)

3. Submit the online Overseas Risk Assessment Form AND receive approval from WIL Central. (it can take up to 3 weeks to receive approval from WIL Central)

   • See Overseas tab for access to the online Overseas Risk Assessment Form

4. Email medelectives@unsw.edu.au with the following information:

   • Your full name 

   • Your zID

   • for a maximum of 2 of the overseas placements you want to include in your application -

     • 7 Letter eMed reference: 

     • Name of the organisation/hospital: 

     • Country: 

5. We have the forms and and will email the completed and signed Addendum to OS-HELP Application to you.

6. Students submit both forms via MyUNSW as as directed by the Student Financials office.

   • Error messages: reboot your laptop to clear the cache and try again. If you are still getting the same error message, email a screenshot to the Student Financials office at fees@unsw.edu.au

 

Questions about the OS-HELP - Overseas Loan? please contact the Student Financials office at fees@unsw.edu.au or Nucleus: Student Hub on (02) 8936 7005.

 

Once you leave Australia, your Centrelink payments will be suspended unless you provide Centrelink with a letter from the university.

Once your Overseas Risk Assessment form has been approved by WIL Central, you can request a Centrelink Letter for Overseas Placement.

Deadline to request the "Centrelink Letter": see the Dates Tab.

Next Steps:

1. if you haven't already done so:

• Submit your placement on eMed
• Submit the Overseas Risk Assessment to WIL Central (see Overseas tab for more information)
• Wait until you have received the outcome from WIL Central

2.  AFTER the Risk Assessment Form is approved by WIL Central, Email medelectives@unsw.edu.au and request a Centrelink Letter: 

Include the following details in the email to :

Student Details    

• Student Full Name    
• UNSW Student ID     
• Date of Birth  (dd/mm/yy)

Placement Details    

• Placement 1 dates    (dd/mm/yy)
  • Education/Medical Facility   i.e. Name of Hospital/Uni/Business and country
  • eMed Reference
• Placement 2    (dd/mm/yy)
  • Education/Medical Facility     i.e. Name of Hospital/Uni/Business and country
  • eMed Reference

Centrelink Letter will include:

• Will remain enrolled with Australian institution whilst overseas 
• Will be undertaking full time workload whilst overseas
• Will have studies accredited to course on successful completion of overseas studies  
• Name of institution where studies will be done 
• Duration of overseas course  
• End date of overseas studies  

4. You submit the Centrelink Letter to Centrelink as per Centrelinks' instructions

More information UNSW Centrelink Payments

Please note: the New Colombo Plan Scholarship - the Elective Term is not eligible. Eligible only for Australian undergraduates who undertake up to one academic year of exchange, contact Learning Abroad & Exchange.

New Colombo Plan Mobility Grants

About the Mobility Grants

UNSW has received New Colombo Plan Mobility Grant funding for certain locations in the Indo-Pacific to support Australian undergraduate students to undertake a placement in the region.

The grants for Medicine Elective students are valued up to $3,000. 
Further details are available on the New Colombo Plan website.

Am I eligible to be nominated?

You are eligible if you meet the following:

Please note: Ticking all boxes of eligibility doesn’t guarantee you will be successful in receiving the grant.

• You are an Australian Citizen
• You have accepted a placement in one of the following Indo-Pacific countries
  • 2023 countries
• India
• Thailand
• Singapore
• Malaysia
• You have registered your placement on eMed
• Your Overseas Risk Assessment form has been approved by WIL Central (see the process on Overseas tab)
• You are enrolled or will be enrolled in MFAC3514 Elective Term
• You are in Year 5
• You are in good academic standing
• You have not accepted an NCP Mobility Grant in the past

Ineligible

• International students, New Zealand citizens and Australians with Permanent Residency are ineligible for NCP funding.

IMPORTANT: If you change countries or do not go to the country registered on eMed, you may have to refund the grant as these are for the specific destinations listed above.

How to "apply"

There is no formal application process.

1. Register your placement on eMed

2. Email the following details to medelectives@unsw.edu.au:

   • Student zID

   • eMed Receipt (e.g. ABCDEFG)

   • Your First Name (as it appears in passport) (include your middle name if it appears on your passport)

   • Preferred Name 

   • Last (Family) Name

   • Your Phone number    

   • Citizenship/s (include both if you hold dual citizenship)

3. After the deadline dates (see dates tab), eligible students are automatically considered for a grant and are nominated by the Faculty of Medicine & Health to UNSW Learning Abroad & Exchange.

   • There are a maximum number of grants and students are considered using WAM.

4. UNSW Learning Abroad & Exchange will review the nomination provide an outcome within  approximately 6 weeks after the Round 1 or 2 deadline.

5. Unsuccessful - you will receive an email from UNSW Learning Abroad & Exchange advising if you are not successful.

6. Successful - If you are successful, you will receive an email system notification from UNSW Learning Abroad & Exchange inviting you to accept or decline the nomination.

   • In order to be awarded the grant, your the Overseas Risk Assessment form is to be approved by WIL Central (see Elective Term MFAC3514 webpage > Overseas Tab > Step 7). 

7. During the process, you will receive an automated email from UNSW Learning Abroad, regarding a UNSW Student Travel Request Survey, please ignore this as you will have already submitted the Overseas Risk Assessment Form to WIL Central and UNSW Learning Abroad, receives a report with the outcomes of the Risk Assessment Form.

 

For all issues with the grant, please email DVA International Mobility Grants img@unsw.edu.au and cc medelectives@unsw.edu.au as DVA International Mobility Grants administer the grants.

• If you didn't receive an email or notification from UNSW Learning Abroad & Exchange, check your spam/junk folder in your student Outlook inbox.

• If you haven't received the funding into your account

 

Deadline: see the Dates Tab - to register the placement to be considered for the New Colombo Plan (NCP) Mobility Grants to ensure enough time to review and transfer the funds to your account before your placement starts.

If you have any questions, please email medelectives@unsw.edu.au

See all details on John Hirshman Endowed Travel Award - UGTR1010.

Students in year 5 in 2023 may apply.

All questions regarding this award should be directed to the UNSW scholarships office by email: scholarships@unsw.edu.au

To be eligible for the award you must meet the criteria on the scholarships website AND

• Your placement must be registered in eMed
• The status of the placement must be pre-approved on eMed
• Your Overseas Risk Assessment is approved by WIL Central (see the steps on the Overseas tab > Process section) by the award application deadline.
• Students must be enrolled in MFAC3514 Elective by 1 week after the deadline to register all intended placements in eMed  (see Dates Tab)
   

TIP FOR APPLYING: Open the Scholarship Application Online portal. Click on My application online > Personal details > Change to 3rd year or above (it defaults to High School Leaver and you won't be able to apply)

A small number of scholarships of $1,500 provide financial support for students undertaking a WIL placement in Australia as part of their 2023/2024 university studies.

1. Read the information on the ACEN website > click on "Funding" tab > Click on "Student Scholarships"
2. If you decide to apply, email medelectives@unsw.edu.au to request:
   • A written statement from an institutional representative supporting the application.
   • Evidence that the WIL placement is a requirement of the degree.
   • Include any prizes you have won; official roles you have held e.g. leadership role in the UNSW Medical Student Society, Mentoring; etc

A copy of your most recent academic transcript Official Transcript: scroll upto heading “Host/Partner Documents” > section “Official Transcript”

Add to Opportunities Tab, Include:  Students either live in a rural area and placement are in a Metro area OR students live in a Metro Area and placement is in a Rural Area. Areas are defined by ACEN.

To encourage medical students who are considering undertaking a Pathology elective. Scholarship value $2,000. One scholarship is offered for a project associated with pathology and designed for the duration of one elective term or the duration of the Bachelor of Medicine (or equivalent) degree course. Closing date for projects is 31 May each year.
More information: Application forms and guidelines are available from the RCPA website. Log on to http://www.rcpa.edu.au
Go to Publications and Forms/Document Library > Select Category: Grants and Awards then click search to find the list of application forms.
Alternatively, you can contact Colin Underwood for an application form: Telephone (02) 8356 5821 or email colinu@rcpa.edu.au

• Rural Clinical Training and Support program

This Program is open each year to Student Members of MIGA - Membership is free. The Program offers up to five Grants to assist students in meeting their elective travel costs and to supply aid to the community they visit. This year Applications open on 1 May each year and close at 4pm (EST) on 26 August. Recipients will be notified after 1 October each year.
Details are available from the Marketing Coordinator on 08 8238 4444. Further details and an Application Form can be downloaded from http://www.miga.com.au/

Membership of the Australian Chinese Medical Association is open to all medical practitioners registered in NSW. Its objectives are to promote the professional standards and education of members, and to promote the health of Chinese Australians.
ACMA has created a bursary valued at up to $2000, to assist with Elective Term expenses. The successful applicant will be able to demonstrate interest in Chinese Community Health either in Australia or overseas.
Applicants should submit a CV and Elective Term proposal via email to the office of ACMA (office@acma.org.au) by 30th June each year. A short list of applicants may be required to be interviewed in person or by telephone. The winner of the bursary will be notified by 31st August each year. The award will be presented at the Annual Dinner of the Association in November each year.
The winner will be required to submit a report on his or her Elective Term for publication in the ACMA Newsletter.
Further information: students should call (9873 6222) or email (office@acma.org.au)

There is potential space for up to six Year 6 students for a 4 week clinical elective at Wagga Wagga in February 2024 running weekdays: Exact dates to be confirmed in consultation with interested students.

This will count towards the MFAC3514 Elective Term requirement.

 

About the Clinical Skills and Simulation Teaching Elective 2024

At UNSW Wagga Wagga Rural Clinical Campus we have a nicely developed bespoke program over a 4 week term that ran in 2022 and was repeated in 2023 covering off targeted learning and supervised practice in specific areas of teaching and learning with a focus on high fidelity simulation use and clinical skills teaching.

Program focus includes:

• Adult Simulation: Including purpose, risks, content and supervised practice.
• Presentations: principles and practice. (3 Part activity: Presentations using presentation guide with facilitated critique to refine practice)
• Teaching a clinical skill: Principles and practice. (2 Parts utilising Gagne and Peyton methodology and direct support)
• Facilitating a group discussion. (2 Parts. Purposeful discussion towards goals, and facilitated discussion outcomes using modified Delphi)
• Simulation: Neonatal. Purpose, risks, content and supervised practice
• Learning the essentials of debriefing. (Plus DELTA and Humble enquiry and Observation Inquiry strategies)
• Developing a greater understanding of educational theories and concepts relevant to clinical education and other related areas
• Creation of an education portfolio/reference manual
• Providing assistance with education sessions with senior Doctors within MLHD:
• (Previous groups worked with the LHD JMO Lead, Consultant Anaesthetist on Intern induction and the Director of Emergency Medicine Training on ED teaching and Emergency Medicine Education and Training (EMET) WESTEND program creating and running some simulation cases relevant to typical clinical practice, as well as a group who assisted in providing surgeon BLS training)

 

For more information, please call, email or message Michael Maw to arrange a time for a chat if interested and you need further information.

Michael Maw RN NP MNursAP MAdult&VocEd AdvDipBus DipIMC(RCSEd) GradCertHlthHumSc

Lecturer- Senior Clinical Skills and Simulation Educator

School of Clinical Medicine, UNSW Medicine & Health

Rural Clinical Campus - Wagga Wagga

Harvey House, Docker Street
WAGGA WAGGA NSW 2650

E: m.maw@unsw.edu.au

T: 0406365442 (Mondays, alternate Tuesdays and each Thursday 09.30-15.00)

 

Priority will be given to the first responders.

 

Final spots and confirmation of elective will be sent in October 2023.

eMed registration

Complete the eMed registration form as follows:

• The hospital name = Wagga Wagga Base Hospital / Clinical Skills and Simulation Teaching Elective
• Supervisor Name = Michael Maw
• Supervisor Position = Lecturer- Senior Clinical Skills and Simulation Educator

Please be advised that it is students’ responsibility to consult the following information via the Queensland Health website.

There have been changes to the OHS provisions in Queensland and it is essential for students to comply with Government legislation which includes an e-learning OHS module which is at this link: http://www.elearn.com.au/qh_external/

Please scroll up to the section "Tips on finding a placement" at the top of this page.

Please scroll up to the section "GP Placements".

 

You may be able to organise a placement at John Hunter Hospital by contacting:
Rachel Sales
JMO Manager
Medical Staff Unit
rachel.sales@health.nsw.gov.au

Rachel Sales will ask you to provide proof you are verified as compliant on ClinConnect. Please request this by emailing your student zID and name to medelectives@unsw.edu.au.

In your application to John Hunter Hospital please provide the following information:

•    UNSW has a Student Placement Agreement (SPA) with the Hunter New England Local Health District.

•    UNSW Medicine Electives Coordinator is aware that they are required to create and manage the placement in ClinConnect. 

•    UNSW Medicine Electives Coordinator will ensure students are compliant for the duration of the placement.

If John Hunter Hospital requires a university contact, please give them these details:

Erin Azzopardi
Electives Coordinator, Faculty of Medicine & Health, UNSW, Sydney
E: medelectives@unsw.edu.au
T: 02 9385 8909

Medical student placements at Royal Darwin Hospital and Alice Springs Hospital are organised through Flinders University Northern Territory.

Electives resources on the AMSA website - https://www.amsa.org.au
'Beyond Borders' is a pocket-size book written specifically for Australian medical students and deals with the preparation for and the undertaking of elective placements. Aspects covered include Personal, Professional, Health, Cultural, Practical, Social and Financial. A copy is held at the Medicine Education & Student Office.

Rural Attachment Programs Coordinator
University of Sydney
Department of Rural Health
PO Box 457
Broken Hill NSW 2880
Tel: 08 8080 1241
Fax: 08 8087 5240
Email: hbeck@gwahs.nsw.gov.au
They can link students with a local GP and also establish involvement with outreach as well as hospital-based activity.

Royal Flying Doctor Service, Broken Hill, New South Wales

The May Shaw Nursing Home, Swansea provides opportunities for medical students who seek a rural elective in Tasmania. For information contact one of the doctors on (03) 62578205.

The NTGPE coordinates placement program for undergraduate medical students in the Northern Territory. offering medical students placements in remote Aboriginal community clinics and hospitals.

UNSW now has a Student Placement Agreement with Ramsay Health Care, Australia which includes “Practical Experience” means a period of Clinical Experience undertaken by Later Year Students which may include practical treatment, examination or history taking.

See the Student Placement Programs at Ramsay Health Care.

First read the Keio University School of Medicine International Student Elective Program website.

Please note: there are a maximum of two nominated students for any block between June and May the following year as per by Keio University School of Medicine process.

2024: Nomination allocation exhausted for any block between June 2024 and May 2025. 

Keio University School of Medicine process:

1. Register the placement on eMed if in year 5, (year 4's do not have access to eMed electives tab yet):
   • Hospital field: Keio University School of Medicine
   • Supervisor: TBC
2. Student to email medelectives@unsw.edu.au requesting to be nominated including your zID and eMed reciept if applicable.
3. Wait until you are advised you are nominated.
4. Complete as much of the Keio University School of Medicine application PDF form as you can and send to medelectives@unsw.edu.au to sign.
5. Follow the Keio University process.
6. Insurance - see Risks & Insurance tab for more information
7. Follow the UNSW process for Overseas travel on the Overseas Tab.

Internship Nepal place doctors, nurses, and medical students in hospitals and clinics in Nepal.
You will participate in a wide range of activities as an intern. You will accompany doctors on their rounds,
explore different treatments for simple ailments, provide physical therapy, and take part in vaccination
programs. You will assist local doctors and medical staffs in the treatment of patients.

When to Apply: Positions are available round the year. So you can join in any time at your convenience.

www.internshipnepal.com
 

Opportunities for electives in a range of community-orientated projects with an African organisation which has strong links to Australia. Send a cv to Dr Paul Bedwell: pjbedwell@gmail.com
For further information see http://kenyaaid.org/

Arranges elective placements in Ghana, Mongolia, Mexico, Peru, Senegal, India, Nepal, Sri Lanka and China.
Contact Will Pashley, Projects Abroad Australia & NZ, Tel: 1300 132 831 | Mob: 0404 712 638
http://www.projects-abroad.com.au/projects/

Undertake your medical elective with Work the World and get perspective-shifting clinical experience in low-resource hospitals across Africa and Asia.

You'll get a placement tailored to your clinical interests, guaranteed department choices and English-speaking in-hospital supervision.

You get the added benefits of living with other healthcare students in our private, catered accommodation, 24/7 support from our in-country teams, and much more.

Explore options for your once-in-a-lifetime medical elective here: https://www.worktheworld.com.au/medical-electives
 

Process:

1. Apply via Work The World:
   • Referee / Reference / University Contact: 
     

     Erin Azzopardi
     medelectives@unsw.edu.au
     Ph:+61 2 9385 8909

     Mailing address: High St, Kensington, Sydney, NSW 2052, Australia

2. Register the placement on eMed:
   • Hospital Name :Work The World
   • Dates of placement: the dates you enter on the Work The World application
   • Supervisor: TBC
   • Address: TBC
   • Country: The country you are applying for
3. Forward the Work The World "Confirmation Of Elective Placement" Letter to medelectives@unsw.edu.au
4. When you know the confirmed details, email them to medelectives@unsw.edu.au and we'll update them on eMed for you.
5. Remember to follow the steps on the Overseas tab.

Students wishing to observe and learn aspects of the Indian Health System may undertake specialties supervised by a Head of Department. Students will conduct histories and examine patients or scrub for surgery and observe certain procedures. There is no remuneration. However, students will be offered local accommodation. This is a Christian institution and it is expected that students will uphold the ideals of the Hospital. A letter of good standing must be supplied. Once students are selected they need to deposit £225 (Sterling) in person on arrival in India towards accommodation and food in the hospital up to three weeks and for every additional week £75. Successful applicants should send a cheque to “Friends of St Stephen’s Hospital” C/o Dr Brian P Betts, 68, Halkingcroft Langeley, Slough SL3 7AY, UK or pay on arrival at the hospital, whatever is easier.
More information and application procedure you can browse the Website at http://ststephenshospital.org

International Cooperation Center - Brochure

Electives & Exchanges Officer
Tel: 020 7848 8151
Email: electives@kcl.ac.uk

 

Information: https://www.kcl.ac.uk/short-courses/elective-placement-clinical-medicine

The Community Health Centre was started in 2002 with some Australian assistance and has steadily expanded since then to a facility that services a local and surrounding population of over 50,000 people. 
For more information, click here.

ISSIE is an autonomous institution based in Chile that draws together academics and health professionals interested in supporting medical education and the training of future health professionals from a critical point of view, which highlights the psychosocial and anthropological aspects of health, with the aim of producing doctors and professionals with an understanding of the holistic, integral and socially responsible practice, that is necessary for addressing disease and illness in respect to treatment as well as prevention.
Programs include:
Education in social and intercultural health and equity for local and international students
Course: Sociocultural determinants of health and their impact in medicine
Visitational program to primary care clinical settings in Chile, Bolivia and Peru
Organized by the Institute for studies in Social and Intercultural Health and Equity Santiago, Chile
The contact at ISSIE is Dr Heraldo Povea. His email is hspp@vtr.net
More information see programs

Visiting Student Electives - UCL Medical School welcomes international and UK medical students to our electives programme. The aim of this programme is to enable visiting students to pursue in depth an area of their own interest, and to gain experience of clinical practice in the UK healthcare system with the same rights, duties and responsibilities as UCL medical students.

Host form for UCL i.e. Application for Elective Study - Part 2 – Academic Verification - Forward the document to medelectives@unsw.edu.au AND your police check so we can answer the question on the UCL form "Your medical school has verified your criminal records check issued within 2 years of the elective placement start date and confirms that this student has a clear record. "

UCL Medical School welcomes international and UK medical students to our electives programme. The aim of this programme is to enable visiting students to pursue in depth an area of their own interest, and to gain experience of clinical practice in the UK healthcare system with the same rights, duties and responsibilities as UCL medical students.

Oxford Elective Programme 

Applications open approximately 18 months to 2 years in advance

• Signatures on any form from Oxford including the "Letter of Good Standing Oxford Elective Applicants":email the following documents to Prof Gary Velan g.velan@unsw.edu.au:
  1.    Oxford Elective application;
  2.    academic statement / transcript;
  3.    CV

4.    Student ID

• Year 4 students: Register the placement on eMed when you are in year 5. 

• Official Transcript: scroll upto heading “Host/Partner Documents” > section “Official Transcript”

• Oxford asks for two referees who are part of the Medical School/University
  • Referee 1: 
    • Prof Gary Velan 
      Senior Vice Dean (Education) 
      UNSW Medicine & Health 
      UNSW Sydney  
      NSW 2052 Australia  
      T: +61 (2) 9385 8640 
      E: g.velan@unsw.edu.au 
  • Referee 2: A lecturer or tutor of your choice.

 

Cambridge University Elective Placement

Applications open approximately 18 months in advance

• Letter of Recommendation from the Dean of our Faculty - request it from medelectives@unsw.edu.au
  • We will endeavour to send all Year 4 students a Letter of Recommendation and a Letter of Good Standing by mid January of Year 4
• Year 4 students: Register the placement on eMed when you are in year 5. 

• Official Transcript: scroll upto heading “Host/Partner Documents” > section “Official Transcript”

 

At UNSW we take your wellbeing and safety very seriously. When undertaking Placements or work integrated learning (WIL) locally or overseas we are particularly mindful of additional risks that you might face including the possibility of encountering sexual misconduct. 

Complete the Sexual Misconduct eLearning Module on Moodle using the Student self Enrolment key = WILModules

Become familiar with the course. See these sections on the Home page:

• About MFAC3514 Elective
• Objectives of the Elective Term
• About your placement

Investigate options. See the Opportunities tab for more information

• Tips on finding a placement
• Tips on applying for a placement

eMed - Electives tab

• Students do not gain access to the Electives tab until they are year 5. 

Host documents/forms

• Year 4 students, for host documents to be signed, please email to medelectives@unsw.edu.au. Please include that you are a year 4 student and your zID.
• Year 4 students, can't register their placements until year 5 when they get access to the Electives tab.

Dates students can undertake their placement - see Dates tab 

• Commence after your Biomedical Sciences Viva in Nov of year 5. 
• Complete Elective Placement in time to start TP1 (end of Feb/beginning March of year 6)
• Please note: There is approximately 15 weeks in between the 2 dates and you are required to complete 8 weeks.

Police Check

• See Police Check - Opportunities Tab > scroll down to “Host/Partner Documents” > Police Check
• Evidence of your English language proficiency - follow the hosts guidelines.
• Most hosts will accept that you are studying at UNSW which is taught fully in English.

An official transcript, authenticated by the Dean or Registrar of your medical school

• See the Opportunities Tab > scroll down to “Host/Partner Documents” > Official Transcript

Insurance and Certificates of Currency

See Risks and Insurance Tab > Proof of Indemnity

Try to apply for places at least 12 to 18 months in advance.  Popular placements get filled very quickly.  The earlier you apply, the better you can plan for the Elective.

e.g.  Oxford Elective Programme (more information on Opportunities tab > scroll to the bottom

• Letter of Good Standing - A letter confirming that you are a medical student, your year of study etc. Sometimes a host calls is a Letter of Recommendation. 
  • In January you have received it in case the host of your chosen elective placement as part of the course MFAC3514 Elective, requires a Letter of Good Standing. Universities/GP’s/Clinics may call it a “Letter of Recommendation”.
  • If you didn't receive it or need an updated Letter, please email medelectives@unsw.edu.au
  • You may include this in the application. The Letter of Good Standing can be used for Elective Clerkships between Nov and the start of TP1.

 

• Host forms - forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au (remember to include your eMed registration number in the subject). The forms may have different names depending on the University or clinic e.g. "Declaration by Dean of University"; "Elective Application Form"
  • Complete them as much as you can
  • Register the placement on eMed first.

 

• The Basic Life Support Certificate is part of the sign-off for Physical Examination Skills in Phase 2, please contact Teaching Support Team - Medicine BMed.PM@unsw.edu.au for further guidance. If you missed out on the Physical Examination Skills in Phase 2, please ask your Phase 3 home-campus coordinator is there is any upcoming training that you can be allocated to.

 

• Referee Information and Verifier/home school verification form 

Some hosts ask for a referee or verifier details i.e. they want to verify that you are a student at UNSW. Please enter these details

First name: Erin
Surname: Azzopardi
Job Title: Work Integrated Learning Administrator, Faculty of Medicine & Health
Email: medelectives@unsw.edu.au

Phone: +61 2 9385 8909

• Exchange student from a partner University that has an exchange agreement

Some hosts request "Students must be an exchange student from a partner University that has an exchange agreement with "The Host University" Exchange students should be nominated by their home Institution."

see more info on the Opportunities Tab > Tips on finding a placement  

 

Once you progress to Phase 3 in Year 5, you will be able to register your intended placement on eMed (navigate to the Opportunities tab).

Very often you will not know who your clinical supervisor will be.  In this case, in the Supervisor Field, enter the name of the coordinator that you had corresponded with regarding the placement, if that is not known, enter TBC.

• Once the supervisor name is confirmed, email medelectives@unsw.edu.au with the eMed reference number (e.g.ABCDEF1) and we will update it for you.

Register as many placements on eMed as you like. 

When you have paid the Application fee for the Clerkships at other University, log the Placement on eMed.

Remember: your placement must be pre-approved before you start your placement. Pre-Approval will begin in T1 of Year 5.

Students will often apply for more placements than they need.  After the faculty grants pre-approval, please either confirm or refuse offers of placements as soon as possible.

If you are taking up a placement away from home, you will need to plan for travel, accommodation, visas, immunisations, etc.

• GP Placements in Australia - See the Opportunities tab and scroll down to the section GP Placements in Australia
• Hospitals within NSW, some hospitals in NSW require that the placement is created on ClinConnect by the faculty and the student is assigned. This will make sure students have access to the hospitals computer systems; receive a hospital ID and allow the hospital to check if students are compliant. See the Opportunities tab and scroll down to the section NSW Hospitals and ClinConnect (NSW Health Government)
• Overseas placements - see the Overseas tab as there is a lengthy process.

Deadline: see the Dates Tab

More information on the home page > scroll down to section "eMed - Registering your placement" > Click on section Elective Term Application Form

Supervisor Report

see Assessments tab.

Supervisors will be expected to comment about your attendance during and the level of commitment towards the placement.  Please ensure that your supervisor completes an assessment at the end of your placement and submit it to Teaching Support BMed.PM@unsw.edu.au 

Deadline: see the Dates Tab

Primary Care/General Practice (GP) in Australia

Placements within Australia at Primary Care/General Practice (GP)

See the Opportunities tab > scroll down to the General Practice (GP) in Australia section.

Students are required to submit the a copy of a completed PIP teaching payment claim form  (sent to you from undergrad-sphcm@unsw.edu.au) at the end of their GP Elective placement (Australia only) to undergrad-sphcm@unsw.edu.au

Deadline: see the Dates Tab

Hospitals in New South Wales

Don't have access to the hospital systems at a NSW hospital?

1. Tell your supervisor.
2. If you accepted the placement through another University, please contact the administration team of that University as they may need to create your placement ClinConnect.
3. If you found the placement yourself or through the UNSW Clinical school, please email medelectives@unsw.edu.au as your placement may need to be created on ClinConnect.

Students will need to submit their reports in eMed.

See the "Assessments" tab

Deadline: see the Dates Tab

• The Elective term in BMed MD program is a short study period, and overseas travel poses a high risk to your progression in Year 6. 
• Please take into consideration what happens if you are stuck overseas as you have to follow local rules (e.g. lock down; close contact isolation or you contract COVID) and you aren’t able to get back to Australia in time to begin year 6.
• You may need to quarantine on arrival in the country, before leaving the country, on arrival in Australia.
• Visa's you may need a specific visa to undertake placements in the country you are visiting.
  • Visa's are the responsibility of the student, UNSW is not able to influence the outcomes of the visa's.
  • See step 17 "Visa Support Letters / Letter for Customs" below
• All International passenger arrivals  cannot enter a NSW hospital for at least 7 days after arrival to Australia, as they are a high risk setting. Please take this into consideration when organising your travel. As you cannot go into a hospital in at the start of Term 1, year 6.

  • NSW Health guidelines for all international arrivals

  • International air travel to and from NSW

  • NSW Health guide to healthcare visitation - see the sections "Visitors will generally be permitted if they"

• Level of clinical supervision. In some areas where the level of supervision is limited, you will need to consider how you will handle situations for which you are not adequately trained.

• Your personal safety. This may relate to health, environmental and occupational hazards.

• Political instability. In some countries, political events may necessitate terminating your elective if DFAT issues a revised travel warning.

 

• Host forms - forward any forms that need to be signed by UNSW to medelectives@unsw.edu.au (remember to include your eMed registration number in the subject). The forms may have different names depending on the University or clinic e.g. "Declaration by Dean of University"; "Elective Application Form"

  • See more information on Opportunities Tab > Host Forms section

---

1.    Before you apply for international placements, check

• the Smartraveller Destinations page and research the country.

- Placements WIL BE considered for countries with advice level:

- Level 1: Exercise normal safety precautions

- Level 2: Exercise a high degree of caution

- Placements WIL NOT BE considered for countries with advice level:

- Level 3: Reconsider your need to travel

- Level 4: Do not travel

• Global 24, which is UNSW’s emergency response provider. Login to  using your student ID email z[studentnumber]@ad.unsw.edu.au > Click on Country Information > Search for the country your placement is in > click on the Risk tab:

- Placements WIL BE considered for countries with risk levels: Negligible, Low or Medium

- Placements WIL NOT BE considered for countries with advice level: Critical

• It is highly recommended to complete the Global 24 E-Learning Modules 

• Read the background information on your ‘Country Information’, it will help you to complete the Overseas Risk Assessment form.

 

• Is the 3rd Party Placement provider or the Hospital reputable?
  • 3rd Party Placement provider i.e. the organisation who match/find you a placement e.g. other universities, AFMC

  • How to determine if a partner/organisation is reputable:

    Google them - check the website and check for negative news items

    Does not have a professional email address e.g. Google, Yahoo email addresses are red flags.

     

    Red Flags

    - There are few news items

    - Website is dodgy - 7 ways to spot a scam website

    - No website, only a Facebook page

    - There are no reviews or negative user reviews on review sites like Trustpilot,  and Google 

  • Google the websites address + the words "scam" + "scam" e.g. www.google.com +site +scam

  •  

  • Documents the company sends you has no company logo, headers and footers, has spelling mistakes.
  • The LinkedIn Profile has no or few posts and/or the Endorsements are people with few or no posts.
    • Scams on LinkedIn: The Paid "Trainee/Internship"​ Program
  • The Facebook Profile has no or few posts
  • Other social media has no or few posts

 

---

2.   DO NOT Book any travel arrangements (Flights, Accommodation, Visas etc) until after you have received approval for the Overseas Risk Assessment (step 7)

• If you really need to buy flights, purchase flexible or fully-refundable flights as travel insurance usually doesn't cover flights cancelled due to COVID-19 airline staffing issues.

OS-HELP Loan - you must have received approval for the Overseas Risk Assessment Form from WIL Central before you can submit an application for OS-HELP.

• see more information below for the Overseas Risk Assessment Form
• refer to the Opportunities tab for information regarding the OS-HELP Loan

---

3.   Register the placement on eMed. Students can apply for more than 1 overseas placement however, you must apply for at least 1 domestic placement as your back up plan.

• For Electives through universities (we can update the details later)
  • Supervisor Name: Name of the person or team or department that is administrating your application
  • Hospital: Name of the University you are applying to
  • Address: Address of the University you are applying to

---

4.   The faculty will review the placement.

- You can see the Status on eMed.

---

5.   If the placement is pre-approved on eMed, go to step 6.

- If your placement is declined, find another international placement

Once you have been accepted into the placement by the host/partner, download the Elective Application Form and send it to the host/partner to complete. (see more details on the home page > scroll down to section eMed - Registering your placement > Elective Application Form)

---

6.   All students interested in undertaking a placement overseas must complete the Learning Abroad Pre-Departure Tutorial. in Moodle.

- Log into Moodle using your student ID, and enter the enrolment key UNSW_NCP2021

- All BMed students must complete the following modules in this order:

• INTRODUCTION
• IN-PERSON LEARNING ABROAD
  • You've been nominated
  • For Learning Abroad Short Programs (You will be undertaking 'Internships, Placements, Work Integrated Learning')
• PREPARING TO GO ABROAD
  • Complete all of the modules
  • Complete the online "Overseas Risk Assessment Form" (not the one on the Moodle course)
• WHILE ABROAD

---

7.   Once you have decided on the placement you would like to accept, complete the online Overseas Risk Assessment form, using DFAT Smart traveller and Global 24 ‘Country Information ’.

• WIL Central will begin to review the online Overseas Risk Assessment Form in Term 1.
• Deadline to submit the overseas UNSW Travel Risk Assessment is on the Dates Tab.

Only do this step if you have completed all steps above including that you have pre-approval on eMed.

1. Once you have submitted the online Overseas Risk Assessment Form, you will receive a confirmation email with the next steps and a copy of your responses.
2. WIL Central (Student Travel Approval) will assess the form within 3 weeks of receiving the online Overseas Risk Assessment Form.
3. WIL Central (Student Travel Approval) will send you an email to your UNSW Student email address with the outcome.

- If you receive approval via email for the Overseas Risk Assessment, go to next step.

- If your Overseas Risk Assessment is declined via email, find another placement. 

• If you haven't received an email from WIL Central, first check your spam/junk folder and then follow up with WIL.Central@unsw.edu.au . Remember to include your zID and 7 letter eMed receipt.

---

8.   Please do not Register with UNSW Learning Abroad Short Programs. 

---

9.   Travel Insurance (Click here for more information).

- IMPORTANT: Once you have received travel approval from WIL Central book flexible or fully-refundable flights as travel insurance usually doesn't cover flights cancelled due to COVID-19 airline staffing issues.

- Travel insurance is covered by UNSW however, it is important to read the Travel Insurance information on the Risks & Indemnity tab.

---

10.  Make the travel arrangements only AFTER

- you have pre-approval on eMed (see step 3-5)

- your Overseas Risk Assessment is approved by WIL Central (see step 7)

- AND you have Insurance (see step 9)

IMPORTANT: Once you have received travel approval from WIL Central book flexible or fully-refundable flights as travel insurance usually doesn't cover flights cancelled due to COVID-19 airline staffing issues.

---

11.   Send your itinerary to Global 24/G24/Safeture App (you will receive an email with further instructions when WIL Central has registered you from WIL.Central@unsw.edu.au)

• Once you have booked your flights you are required to send your itinerary to Safeture to upload to the G24 app. To do so, send your itinerary from your UNSW email account (zID@ad.unsw.edu.au) 

If you don't receive the email from Global 24, please contact them directly either by email (assistance@global24.com.au) or by phone (+ 61 2 9312 5153). 

---

12. Only withdraw your "Plan B" domestic placement on eMed if you have not been offered the placement by; or you have declined the offer to the hospital/GP/Medical Center

• Regarding declining the domestic offer, it’s up to you to make the decision. Think about what you would do if, between now and the start of your overseas placement, DFAT changes Hong Kong to a Level 3 or 4 due to another COVID strain outbreak or political unrest, and you can’t go. I understand it’s a hard decision to make as you don’t want to mess around the domestic placement host/partner.

---

13. Centrelink Payments

If you receive Centrelink payments, please note that your payments will be stopped once you leave the country unless you provide Centrelink with a letter from the University.

• See more information on the Opportunities Tab > Scholarships, Grants, Loans section > click on Centrelink Payments
• See the Dates tab for the deadline to submit the request for the Centrelink Letter

---

14. OS-HELP - Overseas Loan

See if you are eligible and the process to apply on the Opportunities Tab > Scholarships, Grants, Loans section > click on OS-HELP - Overseas Loan

---

15. NCP Grants - See if you are eligible and the process to apply the Opportunities Tab > Scholarships, Grants, Loans section > click on New Columbo Plan

---

16. Status on eMed remains as Pre-approved.

• see more details on the home page > scroll down to section eMed - Registering your placement > Elective Application Form

---

17. Visa Support Letters / Letter for Customs

• Email a request to medelectives@unsw.edu.au include:
  • 7 letter eMed receipt
  • Your zID
  • If it's for a placement or travel outside of the placement
  • Information the visa centre requires in the letter (provide a link if able)
• The standard letters from the Nucleus may also be included in the visa application.
• Letter Confirming Enrolment Details- This can be used as evidence of enrolment at the University, as well as when applying for a tourist visa during the UNSW vacation periods.
• Enrolment Statement- Verifies basic enrolment details for each term.

 

---

18.  Start of the placement - Supervisor’s Report

It is essential that you present the Supervisor’s Report to your supervisor(s) at the beginning of your attachment so as it is clear what is required.  You must ensure that the supervisor completes the report at the end of the attachment and you must upload it against the eMed registration for that placement.

• See Assessment tab for where to find the Supervisor Report

---

19. End of the placement

• See Assessment tab for Supervisor Report and Final Report.

When to register your placement on eMed

In January of Year 5, the Elective Term tab will appear on eMed.

• Register your placement when you have paid the application fee to the university or when your application is close to being accepted. OR
• When you want a host form to be signed. Forward it to medelectives@unsw.edu.au with the 7 letter eMed receipt (e.g. ABCDEFG) and student zID)
• If in doubt, register it on eMed. You can withdraw it if you don't accept it.
• If you choose to complete your elective at your home hospital, please register it on eMed.

eMed - Registering your placement

1. Log into eMed
2. Click on the Electives tab (The Electives Tab will become available when students are Year 5)
3. Click on New Elective in the Menu the left hand side of the screen 
4. What to enter in the fields on eMed:
   • Hospital name = the host or partner name i.e. the name of the hospital / GP practice name / Specialist's practice name / the university or 3rd Party Provider you are applying via
     • 3rd Party Provider e.g. Work The World
   • Supervisor = the name of the supervisor or TBC if not known at this stage.
5. Click on Submit and download the Elective Application Form.
6. When you have accepted the placement, ask the placement to complete the Elective Application Form.
   • They may ask you for the report form (i.e. the Supervisors Report) referred to on the second paragraph of the Supervisor Agreement section. See the Assessment tab on where to find the Supervisors Report.
7. Remember:

• students should include their zID in all correspondence with UNSW.

• in all emails regarding the electives placement, please include the 7 letter, eMed registration ID (e.g. ABCDEFG)

Pre-Approval of placements can take up to 2 weeks for straight forward placements (e.g. in a GP, hospital, medical centre, specialists offices etc) or longer for out of the box placements (e.g. placements located on a helicopter, boat etc).

1. Once you have registered your placement on eMed, download the Elective Term Application Form and save it for your records.
2. When you have been offered the placement and you have accepted it, please ask the partner/host to complete and sign it.
   • If a supervisor isn’t available or assigned yet, someone else in the partner/host organisation can sign it (e.g. manager, HR, practice manager)
   • If you have 2 or more supervisors: it will be accepted if 1 supervisor is willing to sign on behalf of both/all supervisors.
   • Stamp: Sometimes the partner/host organisation doesn't have a stamp so the Elective Term Application Form will be accepted if the stamp is missing.
3. Email the signed Elective Term Application Form to medelectives@unsw.edu.au 
4. Next steps
   • Overseas Placements - see Overseas tab
   • GP Placements in Australia - See Opportunities Tab
   • NSW Hospital Placements - See Opportunities Tab

If the form doesn't have the correct/updated details EITHER:

• the person signing it can cross out the incorrect details on the form and add the correct details.
• OR withdraw the incorrect placement on eMed and submit a new placement on eMed with the correct details.

Deadline to submit the Elective Term Application Form is ideally before you start your placement however, by the end of the first week of the placement.

Submit the signed Elective Term Application Form to medelectives@unsw.edu.au 

How to find the Elective Term Application Form on eMed

1. Log into eMed
2. Click on Electives Tab 
3. Click on the Dates Link of the placement you want the Elective Term Application Form
4. Scroll down to the section ELECTIVE TERM APPLICATION (PDF file for Supervisor Approval)
5. Download the PDF

Reasons to withdraw placements

• You decided not to accept the placement.
• You weren't successful in getting the placement
• You didn't attend the placement

Log into eMed > Electives tab > Click on the hyperlink under Elective Term column to open the placement submission > Click on Withdraw on the top toolbar

• Submitted = Placement to be reviewed by Work Integrated Learning, Faculty of Medicine & Health
• Under Review = could be one of the following:
  • eMed registration may not be complete i.e. Hospital Name field missing or incorrect information;
  • More information is required

students will have received an email from mh.wil@unsw.edu.au with the reason.

• Pre-Approved = the placement has been pre-approved and student can go ahead with the host/partners application process and can undertake the placement
  • Overseas placement – student can undertake the placement ONLY if the Overseas Risk Assessment form has also been approved by WIL Central via email.
    Please note: The Overseas Risk Assessment Form is different to the one on eMed.
    • Status doesn't change to Approved if the Overseas Risk Assessment Form is approved. 
• Awaiting Student Action
  • Please contact Medicine Teaching Support BMed.PM@unsw.edu.au, if you haven't received further instructions from Medicine Teaching Support.
• Approved = changed to Approved after the placement is completed/finished.

  • Supervisor Report can be submitted.

  • If your placement is not in "Approved Status" and you believe it should be, please contact Medicine Teaching Support BMed.PM@unsw.edu.au

  • Overseas placements approved by WIL Central is not recorded on eMed i.e. the status doesn't change to approved.

• Finalised = Students can upload their final report (assessment) on eMed using the New Report link (see Assessment tab for more information)
  • If your placement is not in Finalised Status and you believe it should be, please contact Medicine Teaching Support BMed.PM@unsw.edu.au
  • If the link doesn't work, please email Medicine Teaching Support BMed.PM@unsw.edu.au

 

Accessing eMed

1. Try this link https://emed.med.unsw.edu.au/Electives.nsf or your bookmarked link that you know have worked in the past.
2. Reboot your laptop and try again.
3. Ensure you have logged on using the Multi-Factor Authentication (MFA). Try again.
4. Please email the Teaching Support Team - Medicine at BMed.PM@unsw.edu.au

See Assessment tab.